The Transaction Coordinator plays an integral role in supporting the agents of Christina Gibbons Group, providing hands-on coordination and administrative assistance throughout the listing and transaction process. This position serves as a shared resource for the team's agents, helping ensure that transactions are managed efficiently, professionally, and with the highest level of client service.

In addition to supporting the broader team, the Transaction Coordinator will work closely with Christina Gibbons, providing dedicated assistance with her individual real estate business and day-to-day operational needs.

Responsibilities and priorities will be assigned based on team needs, transaction activity, and the direction of leadership.

Pre-Listing Coordination

• Draft and prepare listing agreements and related documentation for agent and client review and execution.

• Schedule and coordinate professional photographers, videographers, staging professionals, and other vendors.

• Provide property access to vendors and oversee appointments as needed.

• Oversee photography and videography sessions when required.

• Obtain necessary municipal permits for property signage.

Active Listing Management

• Install, maintain, and remove property lockboxes as needed.

• Install and manage on-site signage, including directional signs and riders.

• Prepare, enter, and maintain property listings in the Multiple Listing Service (MLS), ensuring all listing information, property details, photographs, and documentation are accurate, complete, and up to date.

• Coordinate and schedule property showings, facilitating communication between agents, clients, and other parties to ensure seamless scheduling and property access.

• Provide ongoing logistical and operational support to agents throughout the active listing period.

Under Contract Management

• Coordinate and oversee property inspections.

• Schedule and manage appraisal appointments.

• Assist agents and clients with CO and resale certificate requirements and related deadlines.

• Coordinate and oversee final walkthroughs to ensure properties are prepared for closing.

• Assist agents with transaction-related appointments and logistical needs through closing.

Buyer Support

• Conduct property showings as needed.

• Assist in drafting, preparing, and submitting purchase offers.

• Coordinate and oversee inspections and appraisal appointments.

• The ideal candidate is highly organized, proactive, detail-oriented, and comfortable managing multiple priorities in a fast-paced real estate environment. This individual must communicate effectively with agents, clients, vendors, and other transaction participants while maintaining professionalism, discretion, and a commitment to exceptional service

• Real Estate License preferred

• Has a car to complete out-of-office tasks

• Strong technology literacy

• Professional discretion

Christina Gibbons Group is a top-producing real estate team at Christie’s International Real Estate, one of the fastest-growing brokerages in the country. We are dedicated to providing clients with the highest level of service throughout the home buying and selling process and offer a range of residential real estate services to home sellers, first-time buyers, families looking to upsize or downsize, investors, and builders. In 2025 alone, our team achieved remarkable success, closing over $240 million in sales across 200 residential transactions. This performance secured our position as the leading team in both residential transaction volume on the NJMLS and residential sales volume within Christie’s International Real Estate in New Jersey (per NJMLS) during the same year. Our outstanding accomplishments most recently earned us prestigious recognition from the Wall Street Journal’s RealTrends, ranking in the top 5 in New Jersey and top 50 nationwide among large real estate teams.