San Diego, CA | 10–20 Transactions w/ VA Support

Only candidates who live in San Diego County and can work in office will be considered. This is not a remote or entry-level position.

We’re hiring a high-level, experienced Transaction Coordinator to join our fast-paced San Diego real estate office. This role requires someone who has at least 2–5 years of experience managing real estate transactions independently - from contract to close - and is confident handling 10–20 files at a time with efficiency and precision.

You’ll be backed by a buyer-side and listing-side virtual assistant, but this role demands leadership, systems thinking, and deep knowledge of California real estate processes. If you’re someone who thrives under pressure, catches every detail, and doesn’t need to be trained - we want to talk to you.

Important:

This is not a training role and not for someone new to real estate. You must already know how to manage timelines, disclosures, inspections, and vendor coordination across multiple deals without supervision.

What You'll Do:

• Oversee and manage 10–20 active transactions from contract to close
• Handle disclosures, timelines, inspections, escrow coordination, and compliance
• Communicate professionally with clients, agents, lenders, and vendors
• Collaborate with buyer and listing VAs to keep files moving and error-free
• Maintain transaction checklists, systems, and brokerage requirements
• Proactively identify and resolve issues before they escalate

What You Bring:

• 2–5+ years of full-time experience as a Transaction Coordinator
• Proven ability to handle high-volume transactions without oversight
• Deep understanding of California contracts, disclosures, and timelines
• Strong communication skills and high attention to detail
• Tech-savvy and comfortable with platforms like Skyslope, DocuSign, ZipForms, Google Workspace, Slack, and Lofty CRM
• Professional, reliable, and solution-oriented — always moving deals forward

Why Join Us:

• Be part of a top-producing, growth-focused team
• Work with a systems-driven leadership team that values high performance
• Access tools, support, and VAs to help you thrive
• Opportunity to improve processes and make a real impact

Apply Now

If you’re a San Diego-based Transaction Coordinator with proven experience handling complex files and a passion for getting deals done right - we want to hear from you. This is your opportunity to join a high-performing team and do work that truly matters.

• Check each document to verify it has all the correct signatures and dates so the transaction process goes smoothly
• Manage transaction contracts from both home buyers and sellers to close the deal in a timely manner
• Schedule home inspections and any necessary repairs, and assist in negotiations regarding repairs
• Enter client information into the client database system and submit appropriate documentation to the office broker for file compliance and keep track of transaction activity
• Coordinate and attend all closing procedures, such as moving schedules

• Background or knowledge of the real estate industry, transaction coordination, titles, and mortgages preferred
• Must have excellent organizational skills and communication skills
• High school diploma required; Associate’s degree preferred
• Real estate license preferred
• Motivated to serve people and provide excellent customer service