Title Processor

Portal Real Estate • Miami, FL, US

Posted 2 months ago

Description

We are looking for an experienced title processor to join our close-knit team of title professionals. The successful candidate will have some experience in mortgage processing, mortgage lending, or real estate transactions, and a well-rounded skill set that includes customer service, analysis, and detailed research. We provide the training, the team, and the opportunity to take your career to the next level. If this sounds like a job you’ll love, apply now!

Responsibilities

Open & Process Files

Open new title orders and set up files accurately the moment a contract hits the desk — establishing the timeline and getting ahead of every deadline.
Manage the full processing workflow: ordering searches, payoffs, surveys, HOA/estoppel letters, and lender documents while keeping the file moving.
Track contingency dates, closing dates, and lender conditions so nothing slips.
Review Title Commitments Lien Searches
Examine title commitments and municipal/lien searches for accuracy and a clear marketable title.
Identify and clear title defects — open mortgages, judgments, liens, probate issues, legal description errors — escalating to the attorney when needed.
Review commitments, endorsements, and clearance documentation and update/negotiate with underwriters.

Drive the Closing

Prepare closing packages and review the settlement statement (CD/ALTA) for accuracy down to the penny.
Coordinate scheduling, balance figures with lenders, and ensure funds, documents, and signatures all line up for a smooth closing table.
Handle post-closing: funding, disbursement, recording, and policy issuance — closing the loop on every file.

Be the Service Everyone Remembers

Be the responsive, reassuring point of contact for agents, buyers, sellers, and lenders throughout the transaction.
Communicate status proactively and translate title-speak into plain language for nervous first-time buyers.
Turn every closing into a reason for an agent to send us their next ten deals.

Assure all closing instructions are followed as per the closing package, and confirm with loan officer, mortgage loan processor, and underwriter to be sure all underwriting commitments have been satisfied
Work with title examiner and underwriter to prepare title insurance policy and binders and title commitments, and with loan closer to prepare HUD-1 real estate settlement statements
Enter and submit title and loan documents into software programs to track applicant’s progress
Examine and verify the accuracy of documentation such as public records, deeds, property title records, property ownership, leases, surveys, contracts, and agreements needed to produce a clear title
Aid title officers with administrative assistant essential duties, including clerical and data entry support

Qualifications

3–5 years of hands-on title processing and/or closing experience, ideally in a Florida real estate or title environment.
Working knowledge of title commitments, lien/municipal searches, settlement statements, and the residential closing process.
A sharp eye for detail and the discipline to juggle a high-volume pipeline without dropping a ball.
Confident, warm communication skills — you keep your cool when a closing gets bumpy.
Comfort with title/closing software (e.g., Qualia, SoftPro, ResWare, or similar) and a quick learner on new systems.
A proactive, ownership mindset — you spot problems before they become fire drills.
Bonus points: Florida Notary commission, title agent licensing, commercial closing experience, or fluency in Spanish.

Outstanding communications, customer service, research, and analysis skills are preferred
1-3 years of experience with real estate transactions, title processing, title company pre-processor, or as a mortgage loan processor is desired
High school diploma or equivalent is required, some college preferred
Notary public certification is not required but is an asset
Proficient computer skills with numerous programs including MS Office is vital

Compensation

$55,000 - $55,000/year

About Portal Real Estate

We are one of the fastest-growing real estate teams in the area and have our corresponding title closing practice. We are building the kind of organization that clients want to work with repeatedly. We are obsessed with two things: helping our agents build production-level real estate businesses, and creating an environment where great people come, stay, and win.