At The Janice Overbeck Real Estate Team, we are the #1 real estate team in Cobb County, and our mission is to deliver the premier customer service experience for every homebuyer and seller we serve. With years of local market expertise, we guide clients through each step of the process with confidence, from pricing and staging to negotiating and closing. Our agents are experienced professionals who apply their skills, market knowledge, and passion for excellence to help clients achieve outstanding results.

We’re seeking a detail-oriented, highly organized Transaction Coordinator for a full-time, Monday through Friday, in-office position who thrives in a fast-paced environment and draws energy from working with people. This role is central to ensuring a smooth and efficient process for listing transactions from the initial listing appointment through closing and buyer transactions from executed contract through closing.

Previous transaction coordination or relevant real estate industry experience is required. Candidates should have prior experience working in a real estate transaction environment, such as Transaction Coordinator, closing attorney/attorney’s office, mortgage/lending, title/closing, real estate operations, or a similar role. This position is not intended for candidates without prior real estate transaction experience.

While the primary focus is transaction coordination, this position may include various listing support duties, including launching marketing action plans and assisting with listing preparations. The ideal candidate is committed to both personal growth and the success of the team, with the potential to take on more responsibilities and leadership opportunities over time.

Transaction Management – Sellers & Buyers

• Oversee all aspects of transactions for both buyers and sellers from the executed purchase agreement to closing.

• Serve as the main point of contact for clients during the contract-to-close phase, ensuring clear communication and a seamless experience.

• Coordinate with lenders, attorneys, co-op agents, and other parties to keep transactions on track.

• Monitor contract deadlines and ensure all contingencies are met.

• Provide clients with regular updates and next-step guidance throughout the process.

• Calculate commissions and ensure agents are paid on time at closing.

Listing Management & Support

• Prepare listing materials including pre-listing packets, listing agreements, disclosures, and property profiles.

• Coordinate property photos, staging, signage, lockbox installation, and marketing activities.

• Obtain all required signatures on agreements, disclosures, and supporting documents.

• Manage showing schedules, gather and communicate feedback, and provide proactive weekly updates to sellers.

• Coordinate public and broker open houses.

• Input and update listing information in MLS systems and on marketing platforms.

• Submit all necessary documentation for broker file compliance.

• Maintain accurate records in client database and transaction management systems.

Administrative & Marketing Support

• Maintain and update various business, transaction, and tracking spreadsheets.

• Create presentation materials for appointments.

• Create brochures, flyers, and other marketing materials for listings.

• Manage and maintain marketing efforts for active listings.

• Assist with market research and track local pricing trends.

• Coordinate schedules for the errand runner and photographers.

• Strong written and verbal communication skills.

• Exceptional organizational skills and attention to detail.

• Results-driven with the ability to take initiative and meet deadlines.

• Learning-based, ambitious, and adaptable.

• Willingness to learn and apply scripts/dialogues for client communication.

• Proficiency with MLS platforms, transaction management software, and standard office tools.

• Basic Excel skills required, including the ability to enter, organize, update, and track information in spreadsheets.

• At least 1 year of relevant real estate experience is required. Previous experience as a Transaction Coordinator is strongly preferred. Relevant experience may also include working in a closing attorney’s office, mortgage/lending, real estate operations, or another directly related real estate role.

Janice Overbeck Real Estate serves real estate buyers, sellers, and investors in the Greater Atlanta Area. The Janice Overbeck Real Estate Team has been named the #1 Team in Cobb County by the Board of Realtors and selected as a Cobb Chamber 2025 Top 25 Small Business of the Year for multiple years! We were just recognized as the #1 Team and #1 Luxury Team in our office for 2025!