The Transaction Coordinator will be responsible for managing and overseeing all buyer and seller transactions from contract to closing, ensuring a seamless and compliant process. This individual will be the primary point of contact for clients, agents, and service providers, ensuring that all parties are informed and aligned throughout the transaction. The Transaction Coordinator will also maintain accurate and up-to-date records, track progress, and handle post-closing procedures.

This Position will be part-time and Hybrid

• Transaction Management: Oversee the processing of all buyer and seller transactions from contract execution to closing.
• Compliance Management: Ensure all listings and contracts comply with industry regulations, handling all compliance-related tasks through contract-to-close (CTC).
• Client & Vendor Communication: Serve as the main point of contact for clients, agents, and service providers, communicating regularly to ensure smooth transactions and prompt problem resolution.
• Team Updates: Keep the team informed of the status of all transactions, advising when additional involvement is needed for negotiations or conflict resolution.
• Vendor Management: Maintain organized files of all vendors and service providers involved in transactions.
• Fiduciary Service: Ensure effective communication and exceptional client service from contract to closing, delivering a high standard of fiduciary responsibility.
• Post-Closing Responsibilities: Handle post-closing disbursements, filings, and other required procedures in a timely manner.
• Task Management: Update and manage tasks in Asana, keeping all transaction-related activities current and on track.
• Tracking: Update and maintain records of new listings and contracts in the CTE tracking system.

The Nicole Klein Team is a high-performing real estate team based in Bryn Mawr, PA. We serve clients from the Main Line to the Jersey Shore and are known for delivering a concierge-level real estate experience built on integrity, collaboration, and continuous growth.

Our team has built a strong reputation for results and client service. In 2024, we closed more than 80 homes totaling over $50M in sales volume, and in 2025, we continued our momentum with 64 homes sold and nearly $44M in volume. Our success comes from a client-first approach, innovative marketing strategies, and deep market expertise.

Meet Our Leadership Team

Nicole Klein – Team Lead

Amy Howe – Director of Operations

Vision

For every team member to build a big life and a lasting legacy.

Mission

To provide concierge-level service to every client we serve.

Core Values

• Generous
• Integrous
• Vibrant
• Evolving
• Collaborative