Real Estate Transaction Coordinator - Admin Assistant
The Sharma Group•Flower Mound, TX, US
Posted ago
Description

Our mission is to create an exceptional buying and selling experience for our clients. We are looking for an Administrative Assistant who is passionate about helping people achieve their goals and supporting the team. Experience in real estate is required.


The ideal candidate will have administrative experience in real estate, title, or mortgage. The ability to organize and prioritize daily tasks with minimal supervision is essential. Strong communication and client service skills are a must.


We are looking for someone who upholds high ethical standards, has great attention to detail, and behaves professionally. If you are hospitable, enjoy interacting with others, and have a friendly and outgoing personality, we want to hear from you. We seek someone who genuinely wants to help others, takes pride in their work, and can multitask and solve problems.

Responsibilities
  • Build, implement, and manage all systems for clients, database management, and back-office support
  • Coordinate marketing events and client activities
  • Oversee all listing files 
  • Manage Office
  • Act as a liaison between clients and agents
  • Compile and distribute weekly/monthly reports to clients (buyers and sellers)
  • Manage contract to close process
  • Create and maintain an operations manual that documents all systems and standards
  • Keep agent informed about challenges and issues that need to be handled
  • Provide concierge-level customer service to clients and customers
  • Work with all preferred vendors, including professional photographers, contractors, etc.
  • Schedule appointments and Maintain Executive calendars
  • Heavy email correspondence
  • Create and maintain filing systems, electronically
  • Mail/Courier documents
  • Order office supplies and maintain office equipment
  • Handle sensitive information in a confidential manner
  • Reply to email, telephone, or face-to-face inquiries
  • Resolve administrative problems
  • Receive, sort, and distribute mail
Qualifications
  • Real Estate License is a must
  • Continue to maintain the goodwill and reputation of the entire team
  • Able to make quick and effective decisions, solve problems, as well as maintain confidentiality
  • Excellent verbal and written communication skills
  • Real Estate Experience is a must
  • A true professional, who supports the entire team in achieving their goals
  • Prior Transaction Coordinator Real Estate Experience is a MUST
  • Technologically savvy and able to learn new programs quickly and able to troubleshoot common issues; proficiency in Word, Excel, PowerPoint, Outlook, and internet skills
  • Have excellent attention to detail and high-level accuracy with documents
  • Concerned with doing things the right way the first time
  • Flexible in daily routine; ability to prioritize and manage shifting responsibilities
  • Ability to assess, prioritize, and act quickly
  • Learning-based and solution-oriented
  • Deadline-driven and extremely organized
  • Open to new ideas and systems
  • Able to stay calm and patient when faced with emotional situations
  • Excellent customer service and interpersonal skills; can empathize and build relationships with a variety of personalities
Compensation
$20 hourly
About The Sharma Group

Our team of realtors has extensive knowledge of the Dallas market and a track record of achieving top producer status year after year, thanks to our unwavering commitment to customer satisfaction. Our success has placed us in the top echelon of Dallas realtors.

At our brokerage, we strive to match extraordinary people with extraordinary homes. Our main office is located in Flower Mound.

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