• Manage real estate closings from contract to closing

• Review purchase and sale agreements and supporting documents

• Order and review title, lien searches, and tax information

• Identify and clear title and lien issues

• Request and track estoppels, surveys, and payoffs

Prepare closing documents, including:

• Closing Disclosures (CDs)

• HUD-1/settlement statements

• Seller documents and closing packages

• Coordinate with lenders, title companies, realtors, and clients

• Ensure files are complete and properly prepared for closing

• Maintain consistent follow-up to ensure deadlines are met

• Post-closing experience is a plus, but not required

• Serve as primary point of contact for clients and counterparties, ensuring timely, professional communication and updates

• Drive real estate closings end-to-end: prepare checklists, manage estoppels and payoff statements, coordinate escrow and wiring, schedule signings, and complete post-closing recordings

• Support commercial lease and purchase/sale transactions with diligence tracking, document versioning, and organized signature packets

Business Law Corporate Matters - PLUS BUT NOT REQUIRED.

• Draft and revise legal documents and correspondence for attorney review, including redlines, demand letters, cease-and-desist letters, and contract term sheets

• Manage corporate and business matters with minimal supervision: entity formations and conversions, EINs, amendments, and full corporate governance (operating agreements, resolutions, consents, minute books, and registers)

• Prepare and file regulatory and business submissions (e.g., trademark applications, nonprofit registrations, liquor licenses) and track agency follow-up

• Run and analyze title, municipal lien, tax, and UCC searches; coordinate surveys and curative actions; assemble closing binders

• Maintain matter discipline; coordinate service of process, keep digital files organized, and monitor all deadlines and reminders in the practice system

• Provide targeted administrative support as needed, including call triage and filing aligned to active matters and calendar priorities

• 7+ years’ experience in Florida real estate closings, title, and entity formation for businesses

• Spanish/English bilingual is strongly preferred

• Mastery of closing timelines, checklists, and attention to detail

• Experience managing client relationships and handling confidential information

• Proven ability to manage files independently from beginning to end

• Strong knowledge of title, liens, estoppels, surveys, and closing procedures

• Experience preparing closing disclosures and settlement statements (HUDs)

• Proficiency in Qualia is required (no training provided)

• Exceptional organizational skills and attention to detail

• Strong communication skills and professional phone etiquette

• Ability to prioritize, multitask, and meet deadlines in a high-volume setting

• Advanced proficiency with Microsoft 365 and modern legal-tech workflows, including PDF editors, e-signature platforms, practice-management and CRM systems, e-filing portals, structured calendaring/ticklers, and document automation/templates

• Proactive problem-solving abilities to address emerging issues, workflow bottlenecks, and time-sensitive requests

• Excellent verbal and written communication skills to interact effectively with clients, court officials, and internal teams

• Strong organizational and time management skills to handle multiple tasks and deadlines efficiently

• Strong interpersonal skills for building client relationships and effectively communicating with various stakeholders

• Ability to work collaboratively in a team and independently with minimal supervision

• Flexibility to adapt to changing priorities

Benefits Include

• Medical, dental, and vision insurance

• Eligibility for the firm retirement plan

• Paid parking

• Ten (10) days of PTO

• Eleven (11) paid holidays