Real Estate Operations Assistant

Full-Time | Remote | Latin America Preferred

Compensation: $8–$9 USD per hour + Annual Performance Bonus

Schedule: Full-Time (40 hours per week)

Location: Fully Remote | Latin America Preferred

About the Opportunity

We are seeking a highly organized, proactive, and resourceful Real Estate Operations Assistant to support a growing U.S.-based real estate investment business.

This is a unique opportunity for someone who thrives on creating structure, managing moving pieces, and taking ownership of responsibilities from start to finish.

The ideal candidate is more than an administrative assistant. We are looking for a natural problem-solver and systems thinker who can anticipate needs, build efficient processes, and confidently manage both executive operations and real estate transactions.

You should be comfortable working independently, learning new systems quickly, and taking initiative without needing constant direction.

This is a dedicated, full-time position. Candidates must be available to make this their sole professional commitment.

Compensation & Benefits

• Hourly Rate: $8–$9 USD per hour, depending on experience and qualifications.

• Hours: 40 hours per week.

• Annual Performance Bonus: Equivalent to 50%–100% of one month's base salary, based on individual performance.

• Work Arrangement: 100% remote.

• Growth Opportunity: Work directly with business leadership, develop valuable operational skills, and take on increasing responsibility as the business grows.

What Success Looks Like

The right person will become a trusted operational partner who brings consistency, clarity, and accountability to the business.

Success in this role means:

• Transactions move toward closing without missed deadlines or unnecessary delays.

• Sellers, buyers, and business partners receive professional, proactive communication.

• Executive commitments, priorities, and follow-ups are consistently managed.

• Systems and SOPs become more efficient and organized over time.

• Problems are identified early, with solutions proposed rather than waiting for instructions.

• Leadership can confidently delegate responsibilities knowing they will be handled thoroughly and independently.

Who Will Thrive Here?

You'll love this opportunity if you're the type of person who sees a disorganized process and immediately starts thinking about how to improve it.

You're naturally curious, comfortable asking thoughtful questions, and capable of figuring things out on your own. You enjoy helping a business owner stay focused on high-value priorities while you keep operations moving smoothly behind the scenes.

Most importantly, you take ownership. You don't simply complete assigned tasks; you ensure the intended outcome is achieved.

How to Apply

Please submit your resume and a brief introduction highlighting your experience with executive support, transaction coordination, process improvement, and AI tools.

We are especially interested in learning about a time you independently created or improved a system that made a business more efficient.

We look forward to meeting candidates who are excited to grow with the business and make a meaningful long-term impact.

Key Responsibilities

Real Estate Transaction Coordination

Manage real estate transactions from contract execution through closing, ensuring deadlines are met and all parties remain informed.

• Open transaction files with title companies and manage each deal through closing.

• Proactively communicate with title companies by phone and email to monitor progress and resolve outstanding items.

• Provide timely updates to sellers throughout the transaction process.

• Coordinate with end buyers, lenders, and other parties to facilitate smooth closings.

• Prepare contract amendments, extensions, and terminations in DotLoop for executive review and approval.

• Track critical deadlines, required documentation, and transaction milestones.

• Collect and organize final settlement statements (HUDs) and closing documents.

• Request seller reviews and testimonials following successful closings.

• Identify potential delays early and proactively coordinate solutions.

Executive & Administrative Support

Provide high-level executive support while helping streamline daily business operations.

• Manage and prioritize executive email communications, ensuring important messages receive timely attention.

• Coordinate calendars, appointments, meetings, and scheduling.

• Prepare meeting agendas, document action items, and follow up on outstanding commitments.

• Track executive priorities, deadlines, and follow-through on key initiatives.

• Maintain accurate records, activities, and pipeline updates in Salesforce.

• Prepare clear, concise end-of-day reports summarizing completed work, outstanding items, and priorities.

• Develop, document, and improve standard operating procedures (SOPs).

• Coordinate with bookkeepers and CPAs to ensure timely communication and completion of financial tasks.

• Assist with property flips, vendor communications, project timelines, and related administrative coordination.

• Support recruiting, interview scheduling, onboarding, and hiring coordination.

• Leverage AI tools and automation to improve productivity, organization, and operational efficiency.

What We're Looking For

Required Qualifications

• Fluent spoken and written English, with a warm, confident, and professional phone presence.

• Exceptional organizational skills, attention to detail, and follow-through.

• Strong critical thinking and problem-solving abilities.

• Fast learner who can quickly understand unfamiliar processes, software, and business operations.

• Demonstrated ability to independently build systems, workflows, and SOPs with minimal instruction.

• Proactive mindset with the ability to anticipate needs and take initiative.

• Proficiency with AI tools and the ability to apply them practically to everyday business tasks.

• Confidence communicating professionally with sellers, buyers, lenders, vendors, and business partners.

• Ability to manage multiple priorities, deadlines, and projects without losing track of details.

• High level of accountability, discretion, reliability, and ownership.

• Strong alignment with a culture that values integrity, responsiveness, continuous improvement, and results.

• Availability to work full-time during agreed-upon U.S. business hours, without competing employment commitments.

Preferred Qualifications

• Previous experience in real estate transaction coordination, acquisitions, dispositions, or real estate investment operations.

• Familiarity with DotLoop, Salesforce, or similar transaction management and CRM platforms.

• Spanish-speaking proficiency.

• Experience supporting a business owner, enterprising, or executive in a fast-paced environment.

• Experience developing SOPs, implementing automations, or improving operational systems.

Real estate experience and Spanish fluency are advantages, but neither is required. We place greater value on learning ability, initiative, communication, and long-term fit.

Why Joe Homebuyer Greater Houston?

At Joe Homebuyer Greater Houston, we help homeowners who need a simpler, faster, and more flexible way to sell their homes.

We're growing our acquisitions team and looking for a driven, results-oriented salesperson who knows how to build relationships, solve problems, negotiate effectively, and close deals.

You'll have access to a proven sales process, consistent inbound opportunities, clear performance expectations, and uncapped earning potential.

Our culture is built around four core values:

• Hungry: Pursue results, take initiative, and consistently strive to improve.

• Humble: Stay coachable, take ownership of mistakes, and remain open to feedback.

• Honest: Do the right thing and communicate with integrity.

• Heart for Others: Treat every homeowner with dignity, empathy, and respect.

We believe great sales isn't about pressure. It's about understanding people's situations, providing meaningful solutions, and confidently asking for the business when there's a fit.