Real Estate Office Assistant

Smallegan Real Estate • Grand Rapids, MI, US

Posted 1 month ago

Description

We’re searching for a diligent real estate administrative assistant. You’ll be responsible for managing all paperwork in a timely manner, notifying clients of approaching deadlines, ensuring each deal goes through the proper legal channels, scheduling appointments and walkthroughs, and providing superb customer service. In addition, you’ll work with other staff members to market our brand and arrange company events in the community. Applicants should be extremely thorough, possess great interpersonal skills, and have basic knowledge of paperwork processes and database management. If this sounds like you, apply today!

Responsibilities

Provide administrative support to leadership and team members
Manage schedules, appointments, and internal coordination
Assist with organizing office systems, files, and documentation
Complete special projects as assigned
Assist with transaction coordination tasks and document management
Support listing coordination activities and vendor communication
Assist with email marketing campaigns and database management
Assist with various marketing and administrative projects

Monitor deadlines and provide notices to appropriate parties when necessary
Enforce compliance with legal and tax withholding processes
Compile and distribute weekly/monthly reports and communicate key results to the rest of the team to ensure company goals are being met
Produce all marketing materials including brochures, flyers, online marketing, social media posts, etc. to continuously build our brand
Keep track of all transaction documents in the client database and complete the necessary paperwork

Qualifications

Flexible working schedule to accommodate clients on nights and weekends
Understands how to utilize a database for processing client information and how to use Microsoft Office to create necessary documents
Either already has or is working towards real estate license
Previous experience in the real estate industry
Great written and verbal skills

Compensation

$43,500 - $46,500 yearly

About Smallegan Real Estate

Smallegan Real Estate is a fast-growing independent brokerage based in Grand Rapids. We operate like a true team, not a traditional brokerage where agents are left to figure things out on their own. Our focus is growth, accountability, and doing the right thing for both clients and our people.

As a Zillow Preferred Partner, our agents receive consistent opportunities to connect with motivated buyers and sellers. Because we are independent, there are no franchise fees or additional brokerage splits. Agents are split only with the team and receive real value in return.

We provide full administrative and marketing support, in-house media and content creation, coaching and mentorship, modern systems, and a culture built on integrity, collaboration, and continuous improvement.

If you are driven, coachable, and looking for a place where you can grow your business with real support behind you, Smallegan Real Estate is the team to be on.