We’re searching for a diligent real estate administrative assistant. You’ll be responsible for managing all paperwork in a timely manner, notifying clients of approaching deadlines, ensuring each deal goes through the proper legal channels, scheduling appointments and walkthroughs, and providing superb customer service.
In addition, you’ll work with other staff members to market our brand and arrange company events in the community. Applicants should be extremely thorough, possess great interpersonal skills, and have basic knowledge of paperwork processes and database management. If this sounds like you, apply today!
- Administrative Support: Perform unlicensed administrative tasks to assist agents and the leadership team
- File and Compliance Review: Review transaction checklists and files to ensure compliance and timely processing
- Data Entry: Maintain accurate records, update databases, and input information into various systems. Experience with SkySlope, BrokerMint, kvCORE, and/or BoldTrail is a plus!
- Agent Support: Provide exceptional assistance to agents, answering questions, troubleshooting issues, and ensuring their needs are met
- General Office Tasks: Manage office supplies, answer phones, handle mail, and maintain a welcoming and professional office environment
- Event Planning: Coordinate and organize company events, meetings, and celebrations
- Social Media Management: Assist with posting and scheduling content for social media platforms to enhance company visibility and engagement
- Compete with others in the real estate industry by producing high-quality print and digital marketing materials
- Coordinate schedules to ensure optimal open houses and final walkthroughs, travel arrangements, and general appointments
- Fulfill client requests for information or other relevant transaction services in a quick and friendly manner
- Keep track of all transaction documents in the client database and complete the necessary paperwork
- Compile and distribute weekly/monthly reports and communicate key results to the rest of the team to ensure company goals are being met
- Previous administrative experience
- Technology savvy
- Exceptional attention to detail and organizational skills
- Strong communication and interpersonal abilities
- Proficiency in Microsoft Office Suite, Google Workspace, and/or other office tools
- Experience with social media platforms and basic content creation is a plus
- Ability to work both independently and collaboratively within a team
- Familiarity with real estate processes and compliance is a significant advantage but not required
- Communicates well, both verbally and written
- Must have high school diploma or GED
- Available evenings and weekends
- Previous experience in the real estate industry
- Understands how to utilize a database for processing client information and how to use Microsoft Office to create necessary documents
RE/MAX Professionals was established on 9/11/2001 in Glendale, Arizona. Since then, the owners and leadership team have attracted and developed thousands of successful, productive agents. RE/MAX Professionals have three office locations - Glendale, Avondale, and Tucson - and services clients state-wide. Learn more about us at www.joinrmxprofessionals.com!
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- Real Estate Office Assistant - Full-Time