We are hiring a highly organized and dependable Office Admin to join our fast-paced real estate team in Anacortes, WA. This is a full-time, in-office position Monday–Friday from 8:00 AM–4:00 PM.

This role is the operational hub of our office. You’ll support agents, leadership, marketing, and client experience while helping keep day-to-day operations running smoothly behind the scenes. No two days look exactly the same, so we’re looking for someone who enjoys variety, takes initiative, and thrives in a busy environment.

The right person for this role is proactive, detail-oriented, and resourceful. You don’t wait around for direction—you notice what needs to be done and jump in. You enjoy solving problems, staying organized, helping people, and being part of a collaborative team that truly cares about delivering five-star service.

This is an excellent opportunity for someone who enjoys responsibility, works well independently, and wants to grow within a high-performing real estate office that values professionalism, teamwork, and community.

Client Communication & Front Office Support

• Answer incoming office calls, texts, emails, and voicemails professionally
• Welcome clients and visitors while creating a positive first impression
• Maintain accurate communication records and route inquiries appropriately
• Assist with walk-in clients and notify team members when needed

Administrative & Operational Support

• Manage calendars, appointments, and Zoom meetings
• Enter and organize new leads in Follow Up Boss CRM
• Assist with data entry, file organization, and daily office operations
• Compile and report agent and team statistics
• Support leadership with administrative tasks and special projects

Marketing & Listing Coordination

• Assemble and coordinate printing of CMAs and pre-listing packets
• Organize and restock buyer guides, marketing materials, and office supplies
• Assist with listing marketing preparation and coordination
• Capture photos and short-form content for listings, events, and social media

Office & Team Coordination

• Prepare and reset conference rooms for meetings and presentations
• Help coordinate team meetings, trainings, and office events
• Maintain a clean, professional, and welcoming office environment
• Assist with team celebrations, birthdays, client gifts, and special occasions

Errands & Field Support

• Run local errands, deliveries, and gift pickups as needed
• Assist with lockboxes, signage, and showing support items
• Provide occasional support to leadership outside the office

Communication & Technology

• Use Google Workspace, Follow Up Boss, Zoom, and other office systems efficiently
• Communicate consistently with team members through Google Chat and email
• Complete assigned projects with accuracy and minimal supervision

• Previous experience in office administration, customer service, real estate, title/escrow, banking, or a fast-paced professional environment is preferred but not required
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to prioritize tasks and manage multiple responsibilities at once
• Self-starter with strong problem-solving and critical-thinking skills
• Comfortable learning and using new technology and systems quickly
• Professional, dependable, and trustworthy
• Positive, team-oriented attitude with a willingness to help wherever needed
• Ability to work independently and stay productive without constant oversight
• High school diploma or GED required 

At Team Kelli Lang RE/MAX Gateway, we believe that a team will always outperform an individual. We’re proud to serve clients across the Skagit Valley and Whidbey Island with grit, grace, and a little bit of fun. You’ll be part of a hardworking, high-energy group that celebrates wins and makes every move feel seamless and stress-free for clients.