Listing Coordinator and Transaction Coordinator (Overflow Support)

Sarasota Gulf Coast Homes, REALTORS Keller Williams

Sarasota Gulf Coast Homes is seeking an organized, detail-oriented, and proactive Listing Coordinator to support our growing real estate team. This position will primarily focus on listing coordination from listing agreement to active status, while also providing transaction coordination support during periods of increased contract volume.

The ideal candidate has prior real estate administrative experience, thrives in a fast-paced environment, possesses exceptional attention to detail, and is committed to delivering an outstanding client experience. A Florida Real Estate License is preferred but not required. Candidates must be local to the Sarasota/Manatee County area.

Compensation: Compensation will be based on experience and qualifications.

About Sarasota Gulf Coast Homes

Sarasota Gulf Coast Homes, REALTORS with Keller Williams, is ranked among the top 1.5% of real estate teams nationwide. With over 1,200 homes sold and more than $700 million in real estate volume, our team is committed to providing exceptional service while creating opportunities for growth and development for every team member.

Keller Williams is the largest real estate franchise in the world and is recognized as one of the top training organizations across all industries. We are looking for talented individuals who want to grow with a high-performing team dedicated to excellence.

Listing Coordination

• Prepare listing documents, disclosures, and MLS paperwork after listing agreements are signed.

• Review listing agreements and ensure all required documents are complete and properly executed.

• Collect and review HOA, Condo, Lead-Based Paint, CDD, MLS Multiple Options form, and other required disclosures.

• Enter and maintain accurate listing information in the MLS.

• Coordinate listing timelines, open houses, Signs ( From Inventory), and lockboxes.

• Ensure listing files are complete and compliant with brokerage and MLS requirements.

• Customer Service - Seller side.

Transaction Coordination Support

• Assist with transactions from executed contracts through closing as needed.

• Track contract deadlines, contingency periods, inspections, and closing dates.

• Collect repair receipts and required transaction documentation.

• Schedule final walkthroughs and assist with closing coordination.

• Maintain accurate records within the CRM and transaction management systems.

• Verify all documents contain proper signatures, initials, and dates for compliance.

Administrative Support

• Maintain accurate records in CRM and brokerage systems.

• Coordinate sign and lockbox installation and removal when needed.

• Previous Listing Coordinator, Transaction Coordinator, Real Estate Assistant, Title, Mortgage, or related real estate experience required.

• Florida Real Estate License preferred; an active license is a plus.

• Strong organizational skills with exceptional attention to detail.

• Excellent written and verbal communication skills.

• Ability to manage multiple deadlines and priorities simultaneously.

• Customer-service-oriented with a professional and positive attitude.

• Proficiency with MLS systems, Dotloop, CRM platforms, and Microsoft Office/Google Workspace preferred.

• Must be local to Sarasota or Manatee County.

Sarasota Gulf Coast Homes, Realtors with Keller Williams, is one of the nation's top 1.5% of real estate teams. They have closed over 1,000 transactions and over 500 million in Real Estate volume. They are looking for the right local candidates to continue to help them grow and, in return, help grow members within their organization.

Keller Williams Realty, Inc. is the #1 Real Estate Company in the U.S.A., the #1 Training Company in the World across all industries, as named by Training Magazine, and named the #1 Happiest Company to Work For in 2018 by Forbes. Keller Williams is the largest real estate franchise company in the World, with over 190,000 associates globally. We list more properties, sell more properties, and write more contracts than any other real estate company.