Bree & Associates Real Estate Team is seeking a highly organized, detail-oriented, and proactive Listing Coordinator to join our team!

The Listing Coordinator plays an essential role in ensuring our listings are professionally prepared, accurately marketed, and managed from start to finish. This position works closely with our agents, clients, marketing team, and vendors to coordinate the many moving pieces involved in bringing a home to market and delivering an exceptional client experience.

Our ideal candidate is an excellent communicator, thrives in a fast-paced environment, enjoys problem-solving, and takes pride in their work. This is a dynamic, hands-on role that combines administrative coordination, client communication, home staging, data entry, and office support.

Compensation & Schedule

• Hourly Pay: $22–$26 per hour, depending on experience

• Position: Part-time, 20 hours per week

• Schedule: Tuesday–Friday, 9:00 AM–2:00 PM

• Location: Astoria, Oregon, with local travel to listed properties within Clatsop County

• Mileage Reimbursement: $0.76 per mile for approved business-related travel in a personal vehicle

• Additional Availability: Occasional evenings and weekends for client events with ample notice

Listing Management & Coordination

• Manage approximately 20–40 listings at any given time, overseeing listing preparation, launch, and ongoing coordination.

• Maintain accurate listing files, tracking spreadsheets, and Trello checklists, ensuring tasks and deadlines are met.

• Enter, update, and maintain listing information in the MLS and other online platforms.

• Coordinate listing launches, ensuring photography, staging, marketing materials, and listing information are completed accurately and on schedule.

• Design and coordinate listing-specific marketing materials, including property flyers, brochures, and other print and digital materials.

• Communicate regularly with the Marketing Director regarding upcoming listings and launch dates to coordinate social media promotion and email marketing.

• Review listing descriptions, photographs, and marketing materials for accuracy and professional presentation.

• Meet regularly with agents to review upcoming listings, timelines, and outstanding tasks.

• Identify opportunities to improve listing systems, workflows, and overall efficiency.

Client Communication & Agent Support

• Serve as a primary point of contact for clients regarding listing preparation, scheduling, and ongoing listing needs.

• Communicate proactively with clients, agents, and vendors via phone, email, and text, documenting relevant communications in CRM.

• Keep clients and agents informed of timelines, next steps, and outstanding tasks.

• Resolve scheduling conflicts and unexpected challenges with a professional, solutions-focused approach.

Property Preparation, Staging & Vendor Coordination

• Coordinate listing photography, cleaning, repairs, and other vendor services needed to prepare homes for market.

• Physically stage properties (with assistance), including selecting, transporting (in company vehicle), arranging, and removing staging furniture and decor.

• Coordinate light property improvements and repairs with homeowners and service providers.

• Conduct periodic vacant property check-ins, including light cleaning and touch-ups as needed.

• Manage listing signage and lockboxes, including installation, maintenance, and removal.

• Complete property visits and listing-related errands as needed.

Office & Team Support

• Provide a welcoming, professional experience for clients and visitors at the front desk, including greeting guests and assisting with general inquiries.

• Coordinate open houses, including scheduling, marketing materials, signage, and property preparation.

• Assist with general office management, including ordering office supplies and other materials as needed.

• Attend weekly team meetings, listing coordination meetings, and required training.

• Assist with client appreciation events and other team activities as needed.

• Support fellow team members and contribute to a positive, collaborative office environment.

Required Qualifications

• Exceptional organizational skills and attention to detail.

• Strong written and verbal communication skills, including a confident and professional phone presence.

• Excellent time management skills and the ability to prioritize competing deadlines.

• Ability to manage multiple projects simultaneously while maintaining accuracy.

• Proficiency in Microsoft Word, Excel, and Outlook

• Basic graphic design, writing, editing, and proofreading skills.

• Ability to follow established schedules, checklists, and procedures while working independently.

• Strong problem-solving skills, sound judgment, and a proactive approach to completing tasks.

• Professional, positive, and adaptable demeanor, even in stressful or rapidly changing situations.

• Ability to communicate and work effectively with a wide range of personalities.

• Valid driver's license and reliable transportation for local property visits and errands.

• Ability to lift and carry up to 50 pounds, with or without reasonable accommodation.

• Willingness to perform hands-on staging, property preparation, and other physical tasks associated with the position.

Preferred Qualifications

• Previous experience in real estate, administrative coordination, project management, or a similar role.

• Experience coordinating vendors, schedules, or multiple ongoing projects.

• An eye for interior design, home staging, and property presentation.

At Bree & Associates, we are a hardworking, energetic, and solutions-focused team committed to providing a five-star real estate experience.

We believe in showing up, working hard, supporting one another, and always looking for ways to improve. Our success is built on teamwork, positive attitudes, mutual respect, and a shared commitment to delivering exceptional service to our clients.

We take our work seriously, but we also believe in having fun along the way!