I run a fast-moving real estate business and need someone who can take tasks off my plate and just get them done.

This is NOT a highly structured role. Things move quickly, priorities change daily, and not every step will be perfectly defined.

If you need detailed instructions for everything or like constant check-ins, this is NOT the right fit.

What I Need:

Someone who watches a Loom and executes

Someone who makes reasonable decisions without waiting for me

Someone who keeps things moving even if everything isn’t 100% clear

Someone who reduces my workload, not adds to it

Core Responsibilities:

Email Management

• Handle ALL incoming emails
• Organize, respond, and only escalate what actually matters
• Goal: I should almost never be checking email

Dispositions & Deal Support

• Find and coordinate with agents for novation deals
• Coordinate seller + agent scheduling
• Send and manage listing documents
• Review listing agreements and offers using ChatGPT (basic checks)
• Help process and organize signed contracts
• Coordinate notarizations (next day after signing)
• Arrange property photos, lockboxes, and rekeying when needed

Transaction Coordination

• Open title with the correct company depending on the state
• Coordinate with title, agents, and parties to keep deals moving
• Track deals from contract to close

Seller Onboarding

• Collect title info, mortgage payoff, disclosures
• Ensure all required docs are gathered quickly

Legal (Basic Support)

• Find attorneys on Upwork when needed
• Assist with preparing memorandums

Important For Role:

• Do NOT message me for every small decision
• Make the best reasonable decision and move forward

Only Reach Out If:

• You are completely blocked, or it directly impacts a deal financially or legally.

This Role Is For Someone Who Is:

• Fast
• Resourceful
• Comfortable figuring things out
• Okay with a startup environment (chaotic at times)

This Role Is NOT For Someone Who:

• Needs step-by-step instructions
• prefers rigid structure
• asks constant questions before acting

You will not be successful in this role if you need constant direction or prefer highly structured environments.

This position is remote in Colombia.

• Manage and respond to all incoming emails; only escalate what matters
• Coordinate with sellers, agents, and title companies to keep deals moving
• Schedule showings, agent walkthroughs, and property-related logistics
• Prepare, send, and organize contracts, listing docs, and transaction files
• Open title with correct companies and track deals from contract to close
• Coordinate notarizations, photos, lockboxes, and property access as needed
• Handle seller onboarding (collect docs, payoffs, disclosures quickly)

• Experience supporting a business owner, real estate team, or fast-paced environment
• Strong ability to work independently without constant direction
• Comfortable making decisions and taking action with incomplete information
• Highly organized but able to move quickly without overthinking
• Clear written English and ability to communicate professionally when needed
• Familiar with basic real estate processes OR able to learn quickly
• Reliable internet, ability to work U.S. hours, and respond in a timely manner

Nationwide Real Estate is helping homeowners sell with one word in mind: Convenience!

Speed, overcommunication, and improvement are our core values.