Real Estate Executive Assistant

• Do you have a solid work ethic and a can-do attitude?
• Do you love checklists and getting things done?
• Do you love to learn and pick up things quickly?
• Then you may be the person we are looking for!

Seeking Executive Assistant for a full-time in-house position who is passionate about supporting and contributing to the growth of the team while providing stellar customer service to clients.

About You:

• Your work ethic is unparalleled, and you are determined to go the extra mile to make clients feel like Kings and Queens.
• You can be described as a hard worker, results-driven, and conscious.
• You are self-motivated and able to work independently in a fast-paced paperless environment.
• You are committed to delivering a high level of customer service to clients while being a great support to our team.
• You are devoted to details, discovering missing, incorrect, or incomplete files.
• You are a multi-tasking whiz capable of doing many different tasks at once while prioritizing under deadlines.
• You are a team player who is happy to lend a hand wherever it is needed, and you easily adapt to change and embrace technology.

Coordinate all aspects of the transaction process from contract to close. This includes:

• Collecting and organizing all necessary data and documents to ensure transactions are started promptly and all documents are labeled and complete
• Utilize checklists to manage various stages of the transaction, ensuring transaction compliance, and ensuring all action items are done promptly
• Assist agents in completing offers and agreements
• Communicate with clients, agents, attorneys, and other vendors while maintaining professionalism and great working experiences and relationships
• Fastidiously review paperwork, closing statements, and other documentation to ensure error-free transactions

Other responsibilities:

• Maintain and track incoming and outgoing agent referrals to ensure a great experience for our agent partners, following thru until payment is received
• Assist the office manager in marketing and event tasks
• Contacting and maintaining team leads through multiple websites and our CRM
• Attending team meetings and occasional client events outside of normal business hours
• Managing 20+ transactions simultaneously

• Excellent employment record
• NC Drivers License
• Active Real Estate License or seeking one
• High School diploma
• Customer Service/Administrative background
• Previous real estate and transaction experience highly valued
• Tech Savvy with the ability to learn new systems quickly
• MS Office Experience
• Proficiency with Microsoft products, Google Apps, Social Media Apps, and Web-based applications

Are you looking for a place to work hard and have fun where you are valued for your contributions? The right person will be an essential member of this small but mighty team, consistently positioned as one of the top real estate teams in the Triangle. We are fast-paced, tech-forward, and looking for the perfect addition to our work family. Someone who is excited to be a productive member and help all of us achieve an even greater level of success.