I'm searching for a diligent real estate administrative assistant. You’ll be responsible for managing paperwork efficiently, notifying clients of approaching deadlines, ensuring each deal goes through the proper channels, scheduling appointments and walkthroughs, and providing great customer service. In addition, you’ll work with other staff members to market our brand and arrange company events in the community. Applicants should be thorough, possess strong interpersonal skills, and have basic knowledge of real estate paperwork processes (listing & PSA) and database management (Trello). If this sounds like you, apply today!

Company Description: Windermere RE/ NW is a locally focused real estate brokerage serving diverse residential neighborhoods in and around Seattle, WA. The office emphasizes professional service, market expertise, and strong community connections to support buyers, sellers, and investors. Team members collaborate closely, sharing resources and knowledge to deliver a consistent and reliable client experience. The company values integrity, client advocacy, and ongoing learning to stay current with the dynamic Seattle real estate market.

Role Description: This is a full-time, on-site Licensed Real Estate Assistant role based in Seattle, WA. The assistant supports one or more real estate professionals with daily tasks such as preparing listing paperwork, coordinating transactions, and maintaining accurate client and property files. Responsibilities include managing calendars, scheduling showings and inspections, handling phone and email inquiries, and ensuring prompt follow-up with clients and partners. The role also involves preparing marketing materials, updating MLS listings, tracking deadlines, and assisting with open houses and other client-facing events. The assistant collaborates closely with the real estate team to help ensure smooth transaction processes and a high-quality client experience.

• Strong Communication skills to interact clearly and professionally with clients, colleagues, and external partners.

• Knowledge of Real Estate practices, local market dynamics, and transaction processes; an active real estate license in Washington State is required.

• Administrative Assistance experience, including scheduling, document management, and office coordination.

• Customer Service skills to provide responsive, courteous support and foster positive client relationships.

• Organizational skills to manage multiple tasks, track deadlines, and maintain accurate records and systems.

• Proficiency with standard office software, MLS platforms, and digital collaboration tools.

• Ability to work on-site, prioritize tasks in a fast-paced environment, and maintain confidentiality.

• Prior experience in a real estate office or transaction coordination is beneficial; a high school diploma or equivalent is required, and additional education in business or real estate is a plus.

• Results of a DISC Profile personality test are available upon interview.

We are a privately owned real estate sales company set up by Jack Malek, a licensed Real Estate Broker in Washington State. I sell approximately 40 - 50 homes and buildings annually. My license is with Windermere RE/NW Office. Windermere is a real estate company founded in 1972 by John Jacobi and based in Seattle, Washington. It is a privately held company and is the largest regional real estate company in the Western U.S., with over 300 offices and 6,500 agents.