We are seeking a detail-oriented and organized Probate Legal Assistant to join our team and work closely with attorneys, paralegals, and firm leadership to support clients throughout the probate process. We provide comprehensive training on firm-specific procedures, along with opportunities for professional development in a supportive, client-focused environment.

The Probate Legal Assistant is responsible for supporting attorneys with probate matters by preparing and managing legal documents, maintaining accurate case files, coordinating communications, and assisting with court filings and other administrative tasks. This position requires prior experience in probate law, strong organizational skills, excellent communication abilities, and the ability to manage multiple matters while meeting important deadlines.

The ideal candidate is professional, responsive, and comfortable communicating with clients, beneficiaries, courts, and other relevant parties. This individual must be able to handle sensitive information with discretion, maintain accurate records, and provide dependable administrative support throughout the probate process.

If you are an experienced probate legal professional who thrives in a fast-paced legal environment and is committed to providing excellent client service, we encourage you to apply!

Benefits of working with us:

• Health, vision, and dental insurance benefits

• Paid time off (PTO) and sick leave

• Paid holidays

• Supportive company culture

• Performance coaching and professional development

• Provide professional, compassionate, and responsive service to clients, beneficiaries, and other relevant parties throughout the probate process.

• Answer and return client calls, respond to emails, and manage internal communications in a timely and professional manner.

• Assist attorneys with the preparation, review, organization, and filing of probate-related legal documents.

• Prepare and maintain probate case files, ensuring all documents and case information are accurate, organized, and up to date.

• Assist with the preparation and filing of court documents, including petitions, notices, inventories, and other probate-related filings as directed.

• Monitor case progress, track important deadlines, and follow up on outstanding documents and required actions.

• Communicate and coordinate with courts, court clerks, beneficiaries, executors, administrators, and other relevant parties as needed.

• Request, collect, organize, and maintain documents and information necessary to support probate matters.

• Maintain accurate case information in Litify, including updating tasks, documenting client communications, and recording case-related activities.

• Follow the firm's file naming conventions, document management protocols, and established procedures.

• Maintain strict confidentiality when handling sensitive client, decedent, financial, and estate-related information.

• Comply with firm policies, procedures, and standards of ethical and professional conduct.

• Foster cooperative working relationships with attorneys, paralegals, and other firm staff.

• Attend required meetings and training sessions punctually and prepared to contribute.

• Previous experience in probate law is required.

• Experience preparing, reviewing, and managing probate-related legal documents and case files.

• Familiarity with probate court procedures, filings, and deadlines.

• Ability to manage multiple cases, prioritize competing responsibilities, and meet established deadlines.

• Strong organizational skills and exceptional attention to detail.

• Excellent written and verbal communication skills.

• Ability to communicate professionally and compassionately with clients, beneficiaries, courts, and other parties.

• Ability to maintain confidentiality and exercise discretion when handling sensitive legal, financial, and estate-related information.

• Proficiency in Microsoft Office and the ability to learn case management systems and firm-specific software.

• Ability to adapt to established processes, follow instructions, and work both independently and collaboratively.

• High school diploma or equivalent required. College coursework, a bachelor's degree, or paralegal certification is preferred but not required.

At Smith Clinesmith Injury Lawyers, we believe there is a “Third Way” in the legal profession — one that combines elite advocacy, meaningful courtroom experience, and the opportunity to change lives. Founded by the indomitable Curtis Clinesmith and steered by visionary Managing Partner Dawn Smith, we wage a relentless battle against elder abuse. We’re not just a law firm – we’re a force for change, dedicated to holding negligent facilities and nursing home corporations accountable while forging improved standards of care. If your passion lies in transforming legal challenges into triumphs, you’re in the right place.
Why Join Our League?

• Impactful Work: Your expertise directly contributes to safeguarding the rights and dignity of seniors.

• Growth & Mentorship: Enjoy unparalleled opportunities for professional development and career advancement.

• A Cause That Matters: Every case you touch is a victory in the fight for justice and better care for the elderly