Mikyan Financials is looking for a dependable, organized Payroll & Tax Operations Specialist to join our Houston team. This position will support recurring payroll, payroll tax, sales tax, bookkeeping, and client-service operations while working inside TaxDome as the firm strengthens its technology-driven workflow. We are looking for someone who can take ownership of assigned work, manage recurring deadlines, document what has been completed, follow up on missing information, and keep work moving without needing repeated reminders. Previous experience with payroll, sales tax, QuickBooks, and accounting-office workflows is preferred. Prior TaxDome experience is not required; Mikyan will provide training. The right candidate must be comfortable learning new technology and following structured processes.

Payroll

• Process payroll for multiple business clients accurately and on schedule.

• Review client payroll information for completeness and accuracy.

• Enter new employees, employee changes, deductions, and adjustments.

• Maintain payroll schedules, filing calendars, and recurring deadlines.

• Assist with quarterly and annual payroll reporting, including Forms 941, 940, and 944.

• Prepare and assist with Texas Workforce Commission (TWC) quarterly wage and unemployment tax reports.

• Identify missing information before payroll deadlines and follow up promptly.

• Document completed work, pending items, and next steps in TaxDome.

Sales Tax

• Prepare recurring sales tax filings for assigned clients.

• Track monthly, quarterly, and other applicable filing frequencies and deadlines.

• Review client information and identify discrepancies before preparing returns.

• Request missing sales information and supporting documentation.

• Maintain filing support and document completion in TaxDome.

• Escalate unusual issues, discrepancies, or compliance concerns for review.

TaxDome & Workflow Management

• Review assigned jobs, tasks, and deadlines every workday.

• Keep job stages, tasks, due dates, notes, and next actions current.

• Use TaxDome as the primary system for managing assigned work.

• Document client communication, follow-up attempts, and missing information.

• Upload or link supporting documents to the correct client and job.

• Follow established pipelines, checklists, and internal procedures.

• Escalate blocked or overdue work before deadlines are missed.

• Help improve recurring payroll, sales tax, bookkeeping, and client-service workflows.

QuickBooks & Accounting Support

• Work in QuickBooks Online and/or QuickBooks Desktop as assigned.

• Assist with basic bookkeeping, transaction review, and account cleanup.

• Review client records for missing or inconsistent information.

• Assist with reconciliations and data-entry review.

• Maintain accurate client information and supporting documentation.

• Escalate accounting discrepancies and track them through resolution.

Client & Team Communication

• Follow up with clients for missing payroll, sales tax, bookkeeping, and accounting information.

• Respond professionally and promptly to client and team questions.

• Communicate deadlines, blockers, and outstanding items clearly.

• Ask questions early when information or instructions are unclear.

• Follow assigned work through completion and document handoffs when needed.

Quality Control & Accountability

• Review your own work before submitting it for approval.

• Verify the client name, reporting period, filing type, amounts, and supporting information.

• Follow required review and approval procedures.

• Correct identified errors promptly and document corrections.

• Recognize repeated errors and request additional training when needed.

• Keep open tasks documented with a reason, next action, and due date.

• Maintain records that allow another team member to understand the status of assigned work.

Required Qualifications

• Previous payroll experience.

• Experience with QuickBooks or comparable accounting software.

• Basic understanding of payroll tax filings.

• Experience with or familiarity with sales tax reporting.

• Strong computer skills and willingness to learn new software.

• Ability to manage multiple client deadlines simultaneously.

• Strong attention to detail and accuracy.

• Professional written and verbal communication skills.

• Availability to work 40 hours per week in-office in Houston, Texas.

Preferred Qualifications

• Experience working in an accounting, bookkeeping, tax, or CPA firm.

• Willingness to learn and work in TaxDome; training will be provided.

• QuickBooks Online experience.

• Experience processing payroll for multiple companies.

• Experience with Forms 941, 940, and 944.

• Experience preparing recurring sales tax filings.

• Experience managing multiple business clients and recurring deadlines.

• Bilingual proficiency in English/Spanish or English/Arabic is a plus.

Mikyan Financials LLC is a Houston-based accounting firm that supports businesses through accounting, bookkeeping, tax, compliance, payroll, financial analysis, and advisory services. We are continuing to modernize our internal systems so our team can provide accurate, timely, and consistent service as the firm grows.