The Law Office of Mark Nicholson is seeking an organized, dependable, and professional Legal Administrative Assistant/Legal Secretary to support our attorneys and legal team. This position is ideal for someone who communicates well, pays close attention to detail, and can manage multiple responsibilities in a fast-paced law office.

Our firm represents clients in criminal defense, civil rights, personal injury, and post-conviction matters. Because clients often face stressful, life-changing situations, the successful candidate must be patient, compassionate, discreet, and committed to providing excellent client service.

The Right Person for This Position

You may be a strong fit if you:

• Take ownership of assignments and follow them through to completion

• Double-check your work before submitting it

• Keep attorneys informed rather than allowing deadlines or problems to go unnoticed

• Treat every client with dignity and respect

• Can shift priorities when an urgent legal matter arises

• Understand that confidentiality and professionalism are essential

• Want to contribute to a small, mission-driven law firm where your work matters

• Answer and route telephone calls professionally

• Greet clients, visitors, and vendors

• Schedule client appointments, court appearances, depositions, and meetings

• Maintain attorney calendars and help monitor deadlines

• Prepare, format, proofread, scan, and organize legal documents and correspondence

• Assist with electronic court filing and service of pleadings

• Open and maintain electronic and physical client files

• Upload documents and communications to the firm’s case-management system

• Communicate with clients regarding appointments, documents, and routine case updates

• Request and organize court records, medical records, discovery, and other case materials

• Assist attorneys and paralegals with administrative tasks

• Track outstanding documents and follow up with clients and outside offices

• Maintain strict confidentiality concerning clients and firm matters

• Help keep the office organized and operating efficiently

• Perform other administrative duties as assigned

• Prior administrative, legal-secretarial, or law-office experience preferred

• Strong written and verbal communication skills

• Excellent organizational and time-management skills

• Careful attention to detail and accuracy

• Ability to prioritize assignments and meet deadlines

• Professional and courteous telephone manner

• Ability to remain calm and respectful when working with clients under stress

• Proficiency with Microsoft Word, Outlook, Teams, and general office technology

• Ability to learn MyCase.com and other legal software

• Reliable attendance and dependable follow-through

• Ability to work both independently and collaboratively

• High school diploma or equivalent required

Experience with Indiana electronic court filing, MyCase, criminal-defense practice, civil litigation, or personal-injury matters is helpful but not required.

We are a fast-moving law firm committed to protecting the rights and liberties of individuals facing criminal charges, personal injury, and civil rights victims. Also, helping clients with their family law cases. We work hard but like to have fun. If you have a sense of humor, like comic books and movies, that is a positive for our work environment.

We promote a supportive work environment that encourages flexibility and allows for personal growth and fulfillment outside of the office.

By joining our team, you will make a tangible difference in the lives of clients, ensuring that you hear their voices, uphold their rights, and tell their stories. We fight against a travesty of justice!