• Provide high-level administrative support to the Administrative Assistant to the CEO to ensure seamless daily operations
• Coordinate office supplies, vendor services, equipment, and building maintenance.
• Maintain and update internal systems such as databases, calendars, and task management tools
• Help onboard new employees, including the preparation of HR documents and the coordination of the IT setup
• Handle mail, deliveries, and front desk duties as needed
• Manage sensitive and confidential information with the highest level of discretion and integrity
• Assist with accounting tasks such as invoicing, bank deposits, reconciling invoices, and checks
• Coordinate the processing of invoices and vendor payments in a timely and accurate manner
• Preparing documents and professional letters, as needed
• Provide personal assistance to executives, including managing travel arrangements, scheduling appointments, and handling personal errands
• Organize and maintain important physical and digital records to ensure accessibility and accuracy
• Support firm-wide initiatives and projects, including office events
• Finding ways to improve administrative processes

• Proven experience as an Administrative Assistant or similar role
• Strong organizational skills and attention to detail
• Self-motivated, adaptable, and solution-oriented
• Ability to multitask and prioritize tasks effectively
• Proficiency in light accounting and experience with financial and banking tasks
• Ability to maintain confidentiality and professionalism
• Discretion and confidentiality in handling sensitive information
• Proficiency with Microsoft & Excel
• Familiar with Accounts Payable processes
• Ability to work independently and as part of a team
• Proximity to McKinney, TX. This is not a remote position

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Life insurance
• Paid time off
• Vision insurance
• 128 hours Paid Time Off (3 weeks, 1 day).

Schedule:

• 8 am - 5 pm
• Monday to Friday

Work Location: In person - McKinney, TX