Are you the person others count on to get the details right, hold the line on process, and keep a business running with precision?

If you're wired for structure, grounded in data, and energized by being the steady hand that keeps an organization accountable, this role was built for you!

Keller Williams Realty Signature is seeking an experienced Office Manager to take ownership of the financial, operational, and administrative backbone of our growing Loves Park market center. This is a leadership-level role with real authority: you'll oversee accounting controls, financial reporting, operational systems, and staff supervision, not just execute tasks, but set the standard for how the office operates.

Why this role stands out:

Ownership, not oversight. You'll be accountable for the integrity of the numbers and the systems behind them, with the autonomy to make decisions grounded in facts, not politics

Authority, not just administration. You'll supervise staff and shape internal processes, giving you real influence over how the market center functions day to day

Discipline rewarded. If you're methodical, composed under pressure, and comfortable handling sensitive information and difficult conversations professionally, you'll thrive here

Builder's mindset welcome. As the market center grows, you'll have the chance to implement and refine the controls and systems that protect the business long-term

If you want a role where precision is valued, integrity is non-negotiable, and your judgment carries real weight, this is it.

Compensation

• Salary Range: $60,000 - $70,000 based on experience
• Paid time off
• 401(k)
• Bonus opportunities
• Growth and advancement potential

• Oversee all accounting operations, including A/R, A/P, banking, and reconciliations
• Produce accurate and timely financial reports
• Maintain accounting systems, controls, and budgets to mitigate risk
• Supervise office staff, including the Director of First Impressions, the Chief Visionary Officer, and the Broker
• Assist the Team Leader in managing agents and office operations
• Manage purchasing for supplies and equipment
• Maintain office equipment, systems, and technology
• Implement and improve systems and procedures
• Create agendas and record minutes for meetings
• Support hiring, training, and development of staff
• Maintain database management systems
• Assist agents and their administrative staff to ensure an exceptional experience
• Support marketing listings and internal systems (strong IT skills required)
• Introduce new products and services to agent associates

• Minimum 2 years of accounting experience (required)
• Bachelor’s degree in Accounting, Finance, or related field
• Management experience strongly preferred
• Real estate office experience a plus (not required)
• Proven ability to create and implement systems and procedures
• Strong written and verbal communication skills
• Experience managing employees or teams
• Highly detail-oriented, organized, and thorough
• Ability to work independently and meet deadlines
• Strong leadership skills with a calm, steady demeanor
• Performs well under pressure with a solution-oriented, “can-do” mindset

Keller Williams Realty Signature is a growth-driven real estate organization committed to delivering exceptional service, strong leadership, and a collaborative team culture. Backed by one of the most recognized real estate brands in the industry, the team is passionate about helping clients achieve their real estate goals while creating opportunities for agents and staff to grow both personally and professionally.

With a focus on innovation, accountability, and relationship-building, Keller Williams Realty Signature fosters an environment where team members are empowered to take initiative, think strategically, and contribute to the overall success of the organization. The company values integrity, professionalism, and a people-first mindset in every aspect of the business.