We're a personal injury law firm handling around 200 active cases with a small, tight team nationwide. We don't advertise; we have no billboards. Every case comes from a referral, which means the work that keeps the office running has to be done right the first time.

We're looking for a Legal Administrative Assistant to own the day-to-day administrative operation of the office. This is not a phone-answering job. You'll be the person who makes sure mail goes out, checks get logged, files stay clean, and nothing sits on someone's desk for three days. If you like a clear system and hate loose ends and meaningless work, you'll love it here.

What we offer

• $40,000 – $50,000/year based on experience

• Paid time off and paid holidays

• A small team where your work is visible and your suggestions actually get implemented

• Real growth path. This role can develop into case management for the right person

What you'll do

• Process all incoming mail - open, date-stamp, scan, log, and route to the right case file and team member the same day it arrives

• Prepare and send outgoing mail, FedEx, and certified mailings; maintain proof-of-mailing records

• Log and process incoming settlement checks, medical records invoices, and other payments; prepare deposits and maintain the receipts log

• Prepare client disbursement statements for attorney review and signature

• Maintain electronic case files in our case management system that is accurate, current, and named consistently

• Open new files and close out resolved ones, including final file assembly and closing letters

• Manage office supplies, vendors, and general office upkeep

• Answer and route phone calls; greet the occasional in-office client

• Calendar deadlines, appointments, and follow-up tasks

What we're looking for

• 2+ years in an administrative role; law firm or medical office experience strongly preferred

• Bilingual English/Spanish

• Comfortable handling money-related paperwork with precision — deposits, ledgers, statements. You will double-check numbers, and you'll be expected to catch it when something doesn't tie out

• Strong written English; you'll be drafting letters that go to clients and insurance carriers

• Proficient with Microsoft Office, Adobe, and Google Workspace; able to learn a case management system quickly

• Organized to the point of being a little particular about it

• Discreet. You'll see client medical records and financial information daily, and confidentiality is absolute

• Reliable in-office attendance — mail and checks don't get handled remotely

• Must pass a background check

Nice to have

• Personal injury experience specifically — you know what a lien is, what an LOP is, what a demand package looks like

• Experience with medical records retrieval portals

• Notary commission (or willingness to get one — we'll pay for it)

Yanni Law APC is a boutique personal injury firm with offices in South Carolina and California, dedicated to helping individuals impacted by others’ negligence. Focusing on serious injury cases such as motor vehicle accidents, trucking wrecks, amputation injuries, pedestrian accidents, sexual assault, and more.

Founded by attorney Yanni Bohren, whose own personal injury case shaped the firm’s unique client-centered approach. Yanni Law prioritizes understanding each client’s journey because he went through everything his clients go through. As we grow, we seek motivated individuals passionate about personal injury law who want to lead and contribute to our mission.