Grimaldi Law Firm | Hollywood, FL | In-Office

Are you the person who keeps an office running?

If you’ve managed the front of a busy office (a medical practice, dental office, or similar professional setting) and take pride in making sure everything runs smoothly every day, we want to meet you.

Grimaldi Law Firm is a boutique estate planning, real estate, and probate firm. We’re looking for an experienced Office Administrator to own the day-to-day operation of our office and be the first impression for every client who walks through our door or calls our line. No legal experience is required. We’ll teach you the legal side. What we need is someone who already knows how to run an office.

What You’ll Do

• Greet clients and visitors warmly and manage the reception area

• Answer and route incoming calls professionally

• Make outbound calls to clients for scheduling, reminders, and follow-ups

• Prepare and set up conference rooms for client meetings and signings

• Handle printing, scanning, copying, and document organization

• Manage incoming and outgoing mail and deliveries

• Monitor and reorder office supplies

• Coordinate with vendors for office equipment, maintenance, and services

• Keep the office clean, organized, and client-ready at all times

• Support attorneys and staff with administrative tasks as needed

What We’re Looking For

• Bilingual in English and Spanish (required)

• 3+ years of experience running or managing a front office (medical, dental, legal, or other professional office strongly preferred)

• Polished, friendly, and professional demeanor with clients

• Strong organizational skills and attention to detail

• Comfortable juggling phones, walk-ins, and tasks at the same time without losing track

• Proficient with standard office equipment and basic computer programs (email, calendars, Microsoft Office or Google Workspace)

• Reliable, punctual, and takes ownership of their work

Preferred

• Experience with scheduling or CRM software

Grimaldi Law Firm is a dedicated Estate Planning law firm committed to helping individuals and families protect their futures with confidence. Our team provides personalized legal guidance in estate planning, wills, trusts, probate, and real estate, delivering compassionate and professional service every step of the way.

At Grimaldi Law Firm, we combine experienced legal counsel with advanced technology to ensure clear communication and a seamless client experience. Our team keeps clients informed and connected throughout the entire process with proactive updates and responsive support.