JUMPSTART, ADVANCE, AND LOVE YOUR CAREER WITH SMSI! 

At SMSI, we believe in our employees. With above-average pay, extensive benefits, vocational training, and a family-based atmosphere, we are always looking for people seeking to improve themselves. Together, our team strives to perform the best service possible for customers. We thrive on challenges and believe in fair compensation for dedication, detail, and professionalism. Apply today to find out how you can become a part of our team.  

We’re hiring a Manufacturing Operations Coordinator to run the administrative and digital backbone of our fabrication shop. This is a high-speed, high-accuracy position for someone who thrives in a manufacturing environment, lives in software, and has strong opinions about how workflows should run.

This is not an entry-level administrative role. We’re looking for an operator.

You will own the digital systems our jobs flow through — from intake through delivery — and you’ll have a real mandate to improve them. If a process is slow, manual, or error-prone, we expect you to flag it and propose the fix.

• Manage manufacturing and fabrication jobs end-to-end in our project management and production software — create and maintain job folders, track progress, route purchase orders, and close out billing
• Coordinate parts, materials, and equipment procurement for active jobs
• Own calendars and scheduling across project milestones, vendor deliveries, subcontractor coordination, and install/ship dates
• Draft professional correspondence, quotes, RFIs, submittals, and formal project documents
• Track job progress, costs, and billing status; flag variances
• Maintain the company safety manual and ensure ongoing OSHA and industry compliance documentation
• Actively identify and implement workflow improvements across intake, scheduling, procurement, production tracking, and closeout
• Serve as the digital hub connecting office, shop floor, field crews, and vendors

• Fast with new software, comfortable learning ERP, project management, and experience with scheduling platforms. Strong Excel/Google Sheets — formulas, pivots, clean data habits.
• 2+ years in a coordinator, project admin, operations, or production support role.
• Manufacturing, fabrication, construction, or industrial services experience strongly preferred.
• Proven ability to juggle many open jobs without letting details slip through the cracks
• Strong written communication — you will be drafting on behalf of the company
• Basic accounting literacy: purchase orders, invoices, job costing, budget tracking
• Comfortable in a shop environment and speaking directly with tradespeople, PMs, vendors, and customers
• Excellent organizational skills and genuine attention to detail
• OSHA 10 preferred; will be required within the first 60 days of employment
• Experience with manufacturing ERPs or job-costing platforms
• Project management tool experience
• Familiarity with fabrication workflows — metal, steel, industrial, millwork, or similar
• Experience automating workflows or building out templates, dashboards, or reporting

SMSI is dedicated to providing the highest quality mechanical services performed in an honest, dependable, and efficient manner. SMSI offers lots of room to grow in a fast-paced company. We have been serving commercial and industrial markets for 30 years.