Are you highly organized, detail-oriented, and great at keeping things from falling through the cracks? If you are someone who naturally anticipates what needs to happen next, enjoys creating order out of complexity, and takes pride in delivering an exceptional client experience, we'd love to hear from you!

Rapisarda Real Estate is looking for a proactive and professional Listing Manager to oversee the operational side of preparing, launching, and managing our residential real estate listings.

This client-facing role is ideal for someone who can manage multiple deadlines, coordinate with different people, and take ownership of the details that keep a listing moving smoothly from signed agreement to active on the market.

As our Listing Manager, you will take ownership of the administrative and operational side of the team's listings. Once a Realtor secures a listing, you will coordinate the paperwork, timelines, vendors, marketing materials, MLS preparation, showings, and communication needed to successfully bring the property to market.

You will work closely with sellers, Realtors, photographers, contractors, vendors, and other team members to ensure each listing stays organized, on schedule, and accurately represented. Your ability to manage multiple projects, communicate professionally, and follow through on every detail will be essential to your success.

Compensation

• $25–$30 per hour, depending on experience

• Paid time off

• 401(k) Match

Listing Coordination & Preparation

• Prepare listing packets and gather necessary property information

• Create and manage listing timelines and tasks in Trello

• Prepare Residential Listing Agreements and other listing-related paperwork

• Send, review, organize, and track seller disclosures and solar documentation

• Assist sellers with questions regarding the disclosure process

• Coordinate communication between sellers, Realtors, contractors, vendors, and other parties

• Monitor deadlines and ensure each listing stays on track throughout the preparation process

• Identify missing information or outstanding tasks and proactively follow up to completion

Property Marketing & MLS Management

• Coordinate professional photography, video, Matterport, and other marketing services

• Attend photo shoots when needed and help ensure properties are prepared and photo-ready

• Upload and organize photos, videos, disclosures, and marketing materials

• Enter, update, and manage property information in BAREIS MLS

• Assist with listing descriptions, agent remarks, and property features

• Review seller-provided improvement lists and ensure important upgrades and features are properly represented

• Review MLS entries and marketing materials for accuracy and completeness before a property goes live

Listing Launch & Showing Coordination

• Review listings after they become active to ensure all information is accurate

• Communicate listing updates and important information to sellers

• Set up and manage ShowingTime

• Upload and organize disclosures and listing documents for agents and prospective buyers

• Coordinate open houses with team agents and outside agents

• Follow up with showing agents and collect buyer feedback

• Help keep sellers informed about showing activity and feedback on their property

Team & Office Support

• Assist with incoming phone calls and front desk responsibilities as needed

• Help answer questions from clients and agents

• Provide administrative and operational support to the real estate team and brokerage

• Assist with client gifts and special projects

• Provide organizational and calendar support as needed

• Highly organized with exceptional attention to detail

• Excellent written, verbal, phone, and in-person communication skills

• Professional and confident when interacting with clients, agents, vendors, and other partners

• Strong ability to manage multiple listings, projects, deadlines, and priorities simultaneously

• Proactive and able to take ownership without waiting to be told every next step

• Strong follow-through and a commitment to seeing tasks through to completion

• Excellent time management and prioritization skills

• Strong customer service skills and a client-focused mindset

• Comfortable working in a fast-paced, team-oriented environment

• Technology-savvy and able to quickly learn new software and systems

• Comfortable using or learning tools such as Trello, MLS systems, ShowingTime, and other real estate technology

• Real estate experience is preferred but not required for the right candidate

• Previous experience in transaction coordination, listing coordination, real estate administration, operations, or a similar role is a plus

The Rapisarda Real Estate Team is a residential real estate team serving Vacaville and the surrounding communities. We are committed to providing clients with a professional, organized, and high-level real estate experience.

Our team values exceptional service, strong communication, accountability, and attention to detail. We believe that a smooth transaction begins with a well-organized process, and our Listing Manager plays a critical role in ensuring every seller and property receives the care and attention it deserves.