Do you enjoy working with numbers and are looking for an opportunity in the legal industry? Our law firm is seeking an experienced Billing Specialist to join our accounting team in a hybrid role based out of our San Diego office. In this position, you will work closely with our billing attorneys to revise, process, and issue accurate monthly invoices while helping ensure timely collections and account follow-up.

Because this role requires consistent communication and follow-up regarding outstanding balances, accounts receivable experience is highly preferred. The ideal candidate is detail-oriented, organized, and thrives in a fast-paced environment. If you have at least two years of billing experience and enjoy working collaboratively to support a growing law firm, we encourage you to apply.

• Issue new client fee agreements and process retainers
• Apply incoming payments to the correct accounts and keep accurate financial records
• Generate and distribute Prebills and ensure that attorneys receive, review, and return edited Prebills in a timely manner
• Prepare requested revisions from billing attorneys and run final bills for distribution
• Disperse monthly invoices to billing attorneys for initial review
• Monitor retainer balances and secure replenishments from clients as needed
• Review reports indicating past due accounts and follow up on when to expect payment
• Research and respond to internal and external inquiries regarding billing issues and problems in a timely manner
• Provide budgets, billing forecasts, and ad hoc reporting to management and clients

• Some college is helpful; a high school diploma or equivalent is required
• Able to produce a high-quality work product while handling multiple projects
• Computer proficiency with MS Office, Excel, and billing software programs is essential
• Minimum of two years working as a billing specialist in a law firm
• Excellent written and verbal communication skills and organizational skills are essential in this role

We are a growing litigation, probate, and trust firm with offices in downtown and North San Diego. The position can reside in our North San Diego office or be a hybrid or fully remote role. We offer big law experience but in a small firm environment. Clients receive red carpet treatment from start to finish in a personalized manner. Our culture is relaxed and informal. Due to the rapid growth of our firm, there is considerable opportunity for career advancement.