Do you pride yourself on your organizational skills and detail-oriented nature? Are your friends jealous of your ability to juggle multiple activities and still meet deadlines? Do you excel at putting people at ease and making them feel like they can count on you?

If you answered yes to the questions above, you might be the perfect candidate for our Legal Assistant position. Make sure you read to the end so you don't miss the instructions on how to apply!

Viva Law Firm is seeking a motivated Legal Assistant to join our team. As a Legal Assistant, you’ll play a crucial role in supporting our attorneys in family law and alcohol licensing matters and ensuring the smooth operation of our office. Here are the key characteristics we’re looking for:

• Organized: You thrive in a structured environment and excel at managing tasks efficiently. From organizing hard files to maintaining electronic records, your attention to detail keeps everything running smoothly.

• Deadline Expert: Juggling multiple matters and meeting deadlines is second nature to you. Whether it’s filing legal documents or following up with clients, you’re always ahead of the game.

• Detail-Oriented: Precision matters in the legal world. You’ll be responsible for preparing alcohol license applications and drafting routine correspondence to the court, opposing counsel, and clients. Your meticulous approach ensures accuracy.

• Customer Service Extraordinaire: Our clients rely on us, and you’ll be their main point of contact. Excellent communication skills, both written and verbal, are essential. Responding to emails, phone calls, and inquiries promptly is your forte.

• Provide administrative support to attorneys, enhancing office effectiveness.

• Communicate with clients, witnesses, and other relevant parties.

• Ensure all documents are received and organized in a timely manner.

• Mail documents for filing and service according to court rules and follow up to ensure delivery.

• Ensure the correct documents get to the correct place in advance of any deadlines.

• Type up and file legal documents and correspondence.

• Ensure tasks with hard deadlines are completed ahead of schedule.

• Collaborate with the team to keep cases moving efficiently.

• Ensure client billing tasks are completed in a timely and accurate manner.

• Document and improve firm policies and procedures.

• Proven work experience as an Office Assistant or Secretary in a law office.

• Excellent secretarial and organizational skills.

• Ability to handle multiple activities under pressure.

• Tech savviness and proficiency working with Office365 and automation tools.

• Ability to work with clients in resolving billing issues, including collections.

• Ability to handle sensitive information and maintain confidentiality.

Preferences:

• Familiarity with law, legal procedures, and court systems is ideal.

• Working knowledge of case management software is a bonus.

• Experience in the food and beverage industry? Even better!

At Viva Law Firm, we believe there's a better way to practice law—for our clients and for the people who work here.

We're a growing, modern law firm based in Charleston, South Carolina, with two distinct practice areas: Amicable Family Law and Beverage Law.

Through Viva Family Law, we help individuals and families navigate divorce, custody, and other family law matters with clarity, compassion, and a focus on amicable resolutions. We believe that divorce doesn't have to be a battle, and we work to help our clients move forward without unnecessary conflict, expense, or stress.

Through Viva Beverage Law, we help South Carolina businesses get, keep, and protect their alcohol licenses. From licensing and regulatory compliance to defending businesses against alleged violations, we provide practical legal solutions that allow business owners to focus on what they do best—running their businesses.