Do you take pride in being the person who always follows through? Are you highly organized, an excellent communicator, and someone who genuinely enjoys helping people?

If so, we'd love to meet you.

The Law Office of Susan A. Katzen is a highly respected boutique law firm in Newport Beach practicing exclusively in Estate Planning, Special Needs Planning, Trust Administration, Probate, Conservatorships, and Settlement Planning. For more than 45 years, we’ve helped clients and their families through significant life changes, ensuring they feel cared for and supported by a team that truly advocates for them.

We are seeking a Junior Paralegal who is dependable, organized, and eager to learn. Success in this position requires someone who naturally follows through, takes ownership of their work, communicates proactively, stays highly organized, and genuinely enjoys helping others. We can teach our systems and procedures, but we value integrity, accountability, a strong work ethic, and a servant's heart above all else.

If you're looking for more than just a job—and want to build a long-term career where your work truly makes a difference—we encourage you to apply.

Benefits

• Medical, dental, vision, and life insurance
• 401(k) with employer matching (after the qualification period)
• Paid vacation, sick leave, and holidays
• Paid parking
• Professional development and continuing education
• Career growth opportunities
• Volunteer opportunities supporting the special needs community

Our Ideal Team Member

• Owns their work and follows every task through to completion.
• Communicates early and often.
• Thrives on organization and efficiency.
• Look for solutions instead of excuses.
• Treats every client with kindness, dignity, and respect.
• Believes details matter because people matter.
• Seeks a long-term career—not just another job.

This Position Is Not a Good Fit If You

• Need frequent reminders to complete assignments and follow instructions.
• Miss deadlines or overlook details.
• Prefer minimal communication.
• Want a remote or hybrid position.
• Are simply looking for a paycheck instead of meaningful work.

• Assist with special needs, estate planning, trust administration, probate, and conservatorship cases
• Prepare court hearing and client files, initial drafts of pleadings, and other court documents
• Communicate with clients, courts, financial advisors, trustees, law firms, and other personnel
• File documents with the court, mail-serving documents, and scheduling court appearances
• Assist with client meetings, including Estate Planning signing meetings
• Maintain and monitor case progress, deadlines, and important timeframes/milestones
• Document information in the law firm’s practice management system
• Support the office with answering phones, special projects, and general administrative duties, as needed

• Minimum of six (6) months of experience in a law firm.
• Paralegal Certificate or qualification under California Business Professions Code § 6450.
• Strong follow-through, accountability, and time management.
• Ability to prioritize multiple deadlines in a fast-paced environment.
• Outstanding organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Professional, positive, compassionate attitude.
• Proficiency in Microsoft Word and Excel; Actionstep experience is a plus.
• Reliable commute to Newport Beach.

About Law Office of Susan A. Katzen

Our firm provides exceptional personalized legal services and peace of mind that empowers clients to plan for and protect the two most important things in their lives: the people they love (especially those loved ones with a disability) and the assets they possess.

Our commitment lies in offering practical solutions to safeguard clients now and in the future, and guiding them through life's transitions and hurdles. If you are looking for meaningful work with a firm that values integrity, communication, and excellence, we encourage you to apply.