Head Executive Assistant to Top Producing Realtor

Robert moves fast, thinks big, and stays focused on relationships and growth. He needs someone who loves the ground game, someone who finds genuine satisfaction in a clean transaction, a well-run system, and a client who feels completely taken care of. You manage transactions from contract to close, own the CRM, support the team, and protect Robert's time, not because someone is watching, but because that is simply the standard you hold yourself to.

When Robert is running behind because he's deep in a relationship or a deal, you're the one keeping his clients informed and at ease. That's the job. Not covering for him, extending him.

When a client is handed off to you, they should feel like they are still in the best hands in San Diego. Warm, thorough, and nothing falling through the cracks. If that description sounds less like a job requirement and more like a personality trait, you are exactly who we are looking for.

Compensation

$75,000 – $90,000 yearly, depending on experience

• Full-time, Monday through Friday, 8 am to 6 pm

• In-office for the first 90 days, then hybrid

• North Park, San Diego, CA

• Benefits: PTO, sick days, holidays, 401(k) with employer match

A Day In The Life

• Transaction management from contract to close. You coordinate escrow, manage timelines, communicate with vendors, handle repair requests, and keep clients informed at every step. Deals run clean because you make them run clean.

• CRM ownership. Every lead, every past client, and every referral source is heard from, followed up with, and never forgotten. Nothing goes dormant on your watch.

• Listing management. From contract through going live, you coordinate vendors, staging, photography, MLS entry, and showing schedules.

• Robert's calendar and priorities. You filter what needs his attention, bring it to him prepared, and protect the rest of his day so he can stay focused on relationships and growth.

• Team support. You are the connective tissue for a small, close-knit team. Daily communication, shared systems, and making sure every person has what they need.

• SOPs. You spot the gaps, document the fix, and own the improvement.

• Client events. You help coordinate client appreciation activities that keep this referral-based business thriving. Occasional evenings and weekends required.

Does This Sound Like You

• You run your own day without needing someone to run it for you

• You show up with solutions, not just problems

• You take direct feedback and get better, fast

• You care about the details as much as the people

• You're looking to build something you can call your own, not just a stop along the way

Qualifications

• 2+ years supporting a top-producing real estate agent or team in transaction management, operations, or a similar role

• CRM proficiency and strong follow-through

• Valid California driver's license and reliable vehicle

Robert has built a thriving referral-based business by putting people first and delivering results with integrity and exceptional service. The team operates by a shared set of values: Own It. Serve First. Do It With Excellence. Move Forward. Earn Trust. Guard It. People Over Transactions. Three Wins or No Deal.

If you are looking for more than a job and want to build a long-term career with a team that genuinely values its people, we would love to meet you.