KRISTINE ROMANO LAW

Estate Planning, Elder Law, and Probate | Northborough and Natick, Massachusetts

NOW HIRING: Estate Planning and Probate Paralegal

Full-Time | $65,000 – $75,000 Salary (Depending on Experience)

At Kristine Romano Law, our work centers on helping families protect their futures, care for loved ones, and navigate important life transitions with clarity and confidence.

Estate planning and probate matters often arise during deeply personal moments, which is why our team is committed to providing not only exceptional legal guidance but also compassion, professionalism, and thoughtful client service.

We are seeking an experienced Estate Planning & Probate Paralegal who takes pride in precise legal work and enjoys being part of a collaborative team that truly makes a difference for clients.

About the Role:

This is an in-office position located in Northborough, Massachusetts.

The Paralegal plays a vital role in helping our attorneys serve clients efficiently and effectively. In this position, you will prepare estate planning documents, assist with probate administration, support Medicaid applications, and coordinate asset transfers.

The ideal candidate has 3–5 years of experience in estate planning and probate, demonstrates strong attention to detail, and is comfortable managing client communication while maintaining accuracy and organization across multiple matters.

Experience with WealthCounsel is highly valued.

Estate Planning Support

• Draft estate planning documents, including wills, trusts, and related planning documents

• Prepare deeds and assist with property transfers

• Record and e-record deeds

• Assist clients with transferring and retitling assets

• Organize client information and documentation for estate planning matters

Probate & Fiduciary Administration

• Prepare probate court filings

• Prepare asset inventories and accounting

• Draft documentation necessary to collect or transfer assets during probate administration

• Communicate with financial institutions and other third parties to facilitate asset collection

Medicaid & Long-Term Care Planning Support

• Draft court documents, draft estate planning documents, gather documentation for and draft Medicaid applications, indexes, chronologies; prepare contracts; draft letters and court documents; prepare deeds, fill out legal forms; asset tracking and prepare forms to transfer or claim assets; write reports, etc.

• Monitor the status of Medicaid applications and keep track of deadlines

• Prepare court documents and Medicaid applications

Case Management & Client Communication

• Maintain communication with clients to gather information and provide updates

• Monitor case progress and ensure deadlines are met

• Keep attorneys apprised of case status and upcoming deadlines

• Maintain accurate records within the firm’s case management system

• Track billable and non-billable time as required

• 3–5 years of experience as an estate planning or probate paralegal

• Strong experience drafting estate planning and probate documents

• Experience in preparing and recording deeds

• Proficiency with Microsoft Word and Microsoft Excel

• Experience with WealthCounsel strongly preferred

• Strong organizational skills and attention to detail

• Ability to manage multiple matters while maintaining accuracy

Personality Traits That Thrive In This Role:

We are looking for someone who brings both compassion and professionalism to their work.

The ideal candidate is:

• Detail-oriented and highly accurate

• Kind and compassionate with clients

• Confident and able to handle challenging situations

• Organized and proactive

• A strong team player

• Assertive in a respectful and professional way

• Able to work independently and hit the ground running

Because clients may be facing difficult circumstances, it is important that our paralegals are patient listeners who can also maintain professionalism and confidence when situations become challenging.

Equally important is a collaborative mindset. Our firm values a respectful team culture where coworkers support one another and work together toward shared success.

Compensation & Benefits:

Salary:
$65,000 – $75,000 annually, depending on experience

Benefits include:

• Health insurance

• Dental insurance

• Vision insurance

• Life insurance

• Long-term disability insurance

• 401(k) with employer match

• Paid holidays

• Paid time off

Travel Requirements:

This role may include periodic travel to a satellite office approximately 1–2 times per week.

• Typical travel time: approximately 40 minutes

• This travel occurs during the normal workday.

At Kristine Romano Law, we help individuals and families plan for the future and navigate important life transitions with confidence. Our practice focuses on estate planning, probate administration, elder law, guardianships, and long-term care planning.

We understand that clients often come to us during emotional and challenging times. Because of this, our team is committed to providing thoughtful legal guidance with professionalism, compassion, and clear communication.

Our firm values a collaborative and respectful workplace where team members support one another and take pride in delivering high-quality service.

We are looking for professionals who take pride in their work, value accuracy and accountability, and enjoy working alongside colleagues who treat one another with professionalism and kindness.

If you are an experienced estate-planning or probate paralegal who wants to do meaningful work as part of a collaborative, caring legal team, we would love to hear from you.