Construction Administrative Assistant

Walker Property Services, LLC • Palm Beach Gardens, FL, US

Posted 9 days ago

Description

The Construction Office Administrator will provide administrative and clerical support to the construction team and help maintain smooth day-to-day office operations. You will be responsible for managing office procedures, assisting with project documentation, coordinating schedules, and supporting the overall project management team. This position is a critical role in supporting our self-performing team. The ideal candidate is organized, efficient, and capable of handling a wide range of tasks in a fast-paced environment.

We offer both stability and growth opportunities in our ever-growing business. Additional benefits include:

Competitive pay
Paid vacation
Performance bonuses
Health insurance
401(k) with matching
Referral bonuses

If you feel you would be a good fit, please send your work history and contact information.

Responsibilities

Manage and maintain office operations, including answering phone calls, scheduling meetings, and organizing office supplies.
Assist with the ordering of materials and supplies for construction projects, ensuring timely delivery and tracking of inventory.
Schedule meetings, job site visits, and inspections. Coordinate travel and accommodations for project managers and team members when necessary.
Serve as the primary point of contact for internal teams, subcontractors, suppliers, and clients for administrative inquiries.
Maintain detailed project documentation, including contracts, change orders, schedules, and reports. Ensure proper record-keeping for all phases of the project.

Qualifications

Strong attention to detail and ability to maintain confidentiality.
Proficiency with office software, including MS Office Suite (Excel, Word, Outlook), and construction management software is a plus.
Strong organizational and communication skills with attention to detail.
Proven experience (2+ years) as an office administrator, office manager, or in a similar administrative role, preferably in the construction or related industries.
2+ years of experience in administrative or office support roles, preferably in construction.

Compensation

$17 - $20 hourly

About Walker Property Services, LLC

Founded in 2007, Walker Property Services, LLC is a highly specialized company in providing facility maintenance and self-performing projects to multiple Fortune 500 customers across the nation. We are confident in our ability to deliver exceptional service for your retail and commercial property needs.