Construction Administrative Assistant

Walker Property Services, LLC • Palm Beach Gardens, FL, US

Posted 1 year ago

Description

We are looking for a Construction Office Administrator to support our project management team and ensure smooth office operations. This role involves managing administrative tasks, coordinating project documentation, and assisting with scheduling to keep our construction projects running efficiently.

We offer stability, career growth, and a competitive benefits package, including:

Competitive pay
Paid vacation
Performance bonuses
Health insurance
401(k) with matching
Referral bonuses

If you are organized, detail-oriented, and thrive in a fast-paced environment, we encourage you to apply!

Responsibilities

Prepare, organize, and file project documentation, contracts, permits, change orders, and other important records. Ensure all documents are up to date and easily accessible.
Serve as the primary point of contact for internal teams, subcontractors, suppliers, and clients for administrative inquiries.
Schedule meetings, job site visits, and inspections. Coordinate travel and accommodations for project managers and team members when necessary.
Assist with the ordering of materials and supplies for construction projects, ensuring timely delivery and tracking of inventory.
Manage and maintain office operations, including answering phone calls, scheduling meetings, and organizing office supplies.

Qualifications

Proficiency with office software, including MS Office Suite (Excel, Word, Outlook), and construction management software is a plus.
Ability to work independently and manage multiple priorities in a fast-paced environment.
Strong attention to detail and ability to maintain confidentiality.
Strong organizational and communication skills with attention to detail.
Knowledge of basic accounting and invoicing processes is a plus.

Compensation

$17 - $20 hourly

About Walker Property Services, LLC

Founded in 2007, Walker Property Services, LLC is a highly specialized company in providing facility maintenance and self-performing projects to multiple Fortune 500 customers across the nation. We are confident in our ability to deliver exceptional service for your retail and commercial property needs.