We are seeking a Client Services Coordinator to support our real estate team through exceptional customer service, organized systems, and day-to-day administrative and marketing support. This role plays a key part in ensuring a smooth client experience while assisting with team operations and special projects.

• Manage shared inboxes, scheduling, and client communications
• Coordinate client gifts, appreciation programs, and special mailings
• Oversee postcard and marketing material creation with the the graphic designer and ensure timely ordering and distribution
• Support Zillow program compliance and basic reporting
• Assist with client reviews and follow-up communications
• Help coordinate events and office supplies
• Facilitate new listing preparation by assisting with home staging and attending property photo shoots to ensure each home is market-ready
• Provide administrative and operational support to leadership and agents

• Strong customer service and communication skills
• Highly organized with strong attention to detail
• Comfortable managing multiple tasks and deadlines
• Prior administrative experience required; real estate industry experience is a plus.
• Tech-comfortable (email, CRM, basic reporting tools)
• Reliable, proactive, and team-oriented
• Part-time or Full-time considered, in-office ONLY
• Must have reliable vehicle for business-related tasks.

We are the #1 Real Estate Group at Coldwell Banker in Wayne, with over 35 years of experience serving Northern New Jersey. We work in a fast-paced environment with over 200 real estate transactions per year. Our team has built a reputation for professionalism, strong systems, and exceptional client service.

We pride ourselves on maintaining a positive, collaborative culture where every team member plays an important role in delivering a seamless experience for clients.