Job Description

We are seeking a highly detail-oriented and organized Closing Admin to join our Centralized Accounting team supporting multiple Keller Williams Realty Market Centers. The Closing Admin plays a critical role in ensuring real estate closings are processed accurately, timely, and in accordance with company procedures and Market Center requirements.

The ideal candidate is proactive, dependable, and comfortable working in a fast-paced, deadline-driven environment. This role requires strong attention to detail, excellent follow-through, and the ability to manage multiple closings and transaction-related tasks while maintaining a high level of accuracy and professionalism.

The Closing Admin will work closely with the Pod Leader and Closing Team to process closings, support earnest money and transaction-related activities, and communicate effectively with Market Center staff and other internal team members.

Location:

Keller Williams Realty Atlanta Partners - Corporate Office

2170 Satellite Blvd, Suite 100, Duluth, GA 30097

Job Type:

Full-time, In-office

Monday - Friday

Compensation: $35k - $40k

Benefits:

Health insurance

Paid Time Off

Paid Vacation

• Process assigned real estate closings accurately and within established daily deadlines.

• Review closing documents and transaction information for accuracy, completeness, and compliance with established procedures.

• Accurately calculate and process commission disbursements and closing-related transactions.

• Process and maintain earnest money documentation and transactions in accordance with company procedures.

• Enter and maintain accurate transaction information in Command, accounting systems, tracking sheets, and other internal platforms.

• Review transaction files to identify missing information, discrepancies, or items requiring clarification before processing.

• Communicate professionally with Market Center staff and internal team members regarding closing questions, corrections, and required documentation.

• Maintain accurate records and ensure all required documentation is properly filed and documented.

• Support daily funding activities, including checks, ACHs, wires, and other closing-related disbursements as applicable.

• Monitor assigned closing activity and communicate potential delays, issues, or roadblocks to the Pod Leader in a timely manner.

• Assist with transaction corrections and follow established procedures when discrepancies are identified.

• Complete daily tasks and assigned workload within established turnaround times.

• Assist with month-end closing activities and other accounting-related tasks as assigned.

• Follow all Centralized Accounting policies, procedures, internal controls, and real estate transaction requirements.

• Protect confidential financial and transaction information.

• Maintain a high level of professionalism and customer service when interacting with Market Center teams

• Participate in ongoing training and development to increase knowledge of closing procedures, systems, and processes.

• Identify recurring issues or process concerns and communicate patterns to the Pod Leader or Closing Team Leader.

• Entry-level experience in accounting, bookkeeping, transaction coordination, administrative support, or a related field.

• Real estate transaction, commission, escrow, or brokerage experience preferred.

• Strong attention to detail and a demonstrated commitment to accuracy.

• Ability to manage multiple transactions, priorities, and deadlines simultaneously.

• Strong organizational and time-management skills.

• Excellent written and verbal communication skills.

• Ability to identify discrepancies and follow established processes to resolve them.

• Proficiency with Microsoft Office and Google Workspace.

• Ability to learn and effectively use multiple systems and technology platforms.

• Ability to work independently while also collaborating effectively with a team.

• Demonstrated professionalism, accountability, and willingness to learn.

• Ability to work effectively in a fast-paced, deadline-driven environment.

Keller Williams Realty Atlanta Partners – Sugarloaf is a Top 20 Keller Williams market center and a billion-dollar-plus real estate office with more than 500 agents. Based in Duluth, Georgia, we provide the leadership, training, technology, and operational support that help real estate professionals build businesses worth owning and lives worth living.

Our culture is collaborative, growth-minded, and rooted in servant leadership, accountability, and excellence. We believe strong systems and strong relationships go hand in hand, and our leadership and operations teams play a critical role in creating an environment where agents can thrive.

We are looking for talented professionals who stay calm under pressure, take ownership, solve problems, and are motivated by helping others succeed. At KW Atlanta Partners – Sugarloaf, you will join a high-performing organization where your work has a direct impact on our people, our business, and the clients and communities we serve.