As a Bookkeeper at Hale Law, you'll thrive in a detail-driven role at the financial heart of the firm. You will work with a high degree of independence and accuracy, maintaining the firm's books in QuickBooks Online, managing accounts payable and firm expenses, and overseeing the firm's trust/IOTA account with meticulous care.

Precision and follow-through are key. Your role involves keeping entries current, reconciling accounts monthly, performing three-way trust reconciliations, and supporting the firm's CFO on a monthly and annual basis. Experience with law firm trust accounting is strongly preferred, and a strong command of QuickBooks Online and Excel is essential, as you'll be the person the firm relies on to keep its finances current, compliant, and well-documented.

Benefits:

• Paid time off
• Paid holidays
• 401(k) with company matching
• Health, dental, and vision insurance
• Life insurance

• Maintain the firm's books in QuickBooks Online, keeping entries current weekly and booking credit card and expense transactions as they occur
• Reconcile all bank and credit card accounts monthly, closing out by the 10th–15th of the following month, and enter journal entries as needed
• Process accounts payable, vendor payments, and incoming/outgoing checks, and review, audit, and reconcile AMEX statements for valid, properly coded, and documented charges
• Track and record firm expenses by category, and enter case-related expenses in Filevine for accurate per-matter cost accounting
• Manage the firm's trust/IOTA account with strict accuracy, performing monthly three-way reconciliations in full compliance with Florida Bar and trust accounting rules
• Prepare monthly financial reports and support the CFO at month-end and year-end
• Help build and document financial and operational workflows, identifying process improvements that save time and reduce errors

• At least three years of bookkeeping experience, preferably in a law firm or professional services environment
• Proficiency in QuickBooks Online (QBO) and strong Microsoft Excel skills, including formulas and reconciliation worksheets
• Knowledge of generally accepted accounting principles (GAAP) and financial data analysis
• Experience with law firm trust/IOTA accounting and three-way reconciliations strongly preferred
• Strong attention to detail and accuracy with high-volume data entry
• Excellent written and oral communication skills, plus proficiency with the Microsoft Office Suite
• High school diploma or equivalent required; Associate's degree with accounting coursework preferred

Hale Law is a personal injury law firm serving clients from offices in Sarasota, Tampa, North Port, and Brandon, Florida. As the official partner of USF Athletics, we are deeply rooted in the Tampa Bay community and committed to the people across the region we call home. We represent clients in car accidents, wrongful death, slip-and-fall, and personal injury litigation matters, with a mission rooted in empowering those who have been wrongfully injured by others. Our team guides clients with compassion and clarity, making sure they understand their rights and options at every step while advocating relentlessly for the full compensation they deserve. Through open communication and unwavering dedication, we work to restore lives and deliver justice.

Benefits:

• Paid time off
• Paid holidays
• 401(k) with company matching
• Health, dental, and vision insurance
• Health savings account (HSA)
• Life insurance