Bluefield is seeking an organized, personable, and detail-oriented Assistant HOA Community Manager to support the day-to-day management of homeowners associations.

In this role, you’ll work closely with our Director of HOA Management, homeowners, board members, vendors, and other members of the Bluefield team to help keep our communities running smoothly. The ideal candidate has previous experience in HOA or community association management and understands the unique responsibilities that come with serving homeowners and volunteer boards.

This is an excellent opportunity for someone who enjoys working with people, solving problems, staying organized, and managing a variety of responsibilities throughout the day.

What Makes Someone Successful in This Role

Successful Assistant HOA Community Managers are responsive, organized, dependable, and proactive. You should be comfortable taking ownership of tasks, following through on commitments, and keeping others informed along the way.

HOA management can be fast-paced, and no two days are exactly alike. You may be helping a homeowner with a question one minute, coordinating a repair with a vendor the next, and preparing materials for a board meeting later that afternoon. The ability to prioritize effectively while maintaining a high level of professionalism is essential.

Why Bluefield?

At Bluefield, we believe great community management starts with great people. We are committed to providing professional, responsive service to the communities we manage while building a team where talented people can learn, grow, and take on increasing responsibility.

The Assistant HOA Community Manager position provides an opportunity to develop hands-on experience across all aspects of community association management and can serve as a pathway toward becoming a Community Manager.

As an Assistant HOA Community Manager, your responsibilities may include:

• Assist our Director of HOA Management with the day-to-day operations of assigned communities

• Respond to homeowner questions, requests, and concerns in a professional and timely manner

• Communicate with board members, homeowners, vendors, and contractors

• Assist with scheduling, preparing for, and following up on board and community meetings

• Prepare meeting notices, agendas, correspondence, reports, and other community communications

• Help coordinate maintenance requests, repairs, inspections, and vendor services

• Obtain proposals and follow up with vendors regarding scheduled work and outstanding projects

• Assist with property inspections and the documentation of covenant or rules violations

• Prepare and send violation notices and other homeowner correspondence as directed

• Maintain accurate homeowner, property, vendor, and association records

• Assist with architectural review requests and track applications through completion

• Help track outstanding projects, action items, homeowner requests, and board directives

• Assist with budgets, invoices, financial reports, and other association administrative tasks

• Provide excellent service while helping homeowners understand association policies, procedures, and responsibilities

• Support the Director of HOA Management with special projects and other responsibilities as needed

What We’re Looking For

The ideal candidate will have:

• Previous experience in HOA management, community association management, property management, or a related field

• Strong written and verbal communication skills

• Excellent organizational skills and attention to detail

• Ability to manage multiple priorities, deadlines, and ongoing projects at the same time

• A professional and customer-service-oriented approach to working with homeowners and board members

• Strong problem-solving skills and the ability to remain composed when handling difficult or sensitive situations

• Ability to work independently while also collaborating effectively with a team

• Comfortable learning and working with property management software and other technology

• Proficiency with email, spreadsheets, CRMs, and other systems

• High school diploma or equivalent required; college degree preferred

Candidates with experience in any of the following areas are especially encouraged to apply:

• HOA or community association management

• Residential property management

• Community management software

• Working with HOA boards or volunteer boards

• Covenant and architectural guideline enforcement

• Vendor and maintenance coordination

• Homeowner or resident relations

• Administrative support within real estate or property management

Industry credentials such as CMCA, AMS, or PCAM are a plus but are not required.

Bluefield Realty Group is a distinguished 5-time Inc. 5000 company headquartered in Greenville, SC, offering comprehensive real estate brokerage, property management, HOA management, mortgage, and insurance services. Our Core Values are Integrity, Excellence, Hospitality, Collaboration, Ownership, and Growth. We proudly hold licenses in North Carolina, South Carolina, and Georgia.