Key Responsibilities

Calendar & Scheduling Management

• Maintain and update schedules for the CEO and leadership team
• Schedule and confirm appointments, meetings, and deadlines
• Coordinate logistics for internal and external events

Email & Communication Management

• Monitor and organize email inboxes
• Draft and respond to emails on behalf of the CEO and firm leadership
• Prioritize urgent matters and ensure timely follow-ups

Office & Administrative Support

• Document interactions, meeting notes, and key action items
• Organize and maintain digital and physical records
• Assist with office management tasks, including ordering supplies and handling mail
• Support internal communications between teams

Community Events & Outreach Coordination

• Plan and coordinate community events, workshops, and legal outreach initiatives
• Serve as a liaison between the firm and community partners, nonprofits, and local businesses
• Manage logistics for firm-sponsored events, including scheduling, marketing, and on-site coordination
• Ensure a strong community presence by organizing sponsorships and networking opportunities

Photo & Documentation Assistance

• Capture high-quality photos of meetings, office activities, and community events
• Assist in documenting firm activities for internal use and marketing purposes

General Administrative Support

• Handle confidential information with discretion
• Conduct research and prepare reports as needed
• Serve as a key point of contact for internal and external stakeholders

Who You Are

• Highly Organized– You have a keen eye for detail and can manage multiple tasks efficiently
• Comfortable using scheduling tools, email platforms, and office software
• Professional Discreet You understand the importance of handling sensitive information
• Strong Communicator Excellent written and verbal communication skills
• Adaptable Proactive You take initiative and anticipate needs before they arise
• You notice the small things and ensure everything runs smoothly
• Passionate about engaging with and giving back to the community

Preferred Qualifications

• Previous experience as an Administrative Assistant, Office Manager, or in a similar support role
• Proficiency in Microsoft Office, Google Workspace, and scheduling tools
• Experience in event planning or community engagement a huge plus
• Strong writing and organizational skills
• Bilingual (English/Spanish) is a huge plus
• Ability to handle a fast-paced, high-pressure environment