Job Title: Remote Administrative Assistant

Company: Grimaldi Law Firm

Location: Remote

Position Overview:

Grimaldi Law Firm is seeking a detail-oriented and highly organized Remote Administrative Assistant to support daily operations and ensure efficient workflow across the firm. This role requires excellent communication skills, the ability to multitask, and a proactive approach to handling administrative duties in a fast-paced legal environment.

Work Environment:

This is a fully remote position requiring consistent availability during standard business hours. Candidates should be self-motivated, responsive, and comfortable collaborating with a distributed team.

How to Apply:

Interested candidates should complete this application and submit a resume outlining their relevant experience and availability.

• Serve as the first point of contact for clients by managing incoming calls, voicemails, and general inquiries in a professional and courteous manner
• Perform receptionist duties, including call routing, message taking, and maintaining communication logs
• Conduct timely client callbacks and follow-ups as directed by attorneys or staff
• Draft and send referral emails to clients, partners, and external contacts with accuracy and professionalism
• Manage email correspondence, including organizing inboxes and prioritizing urgent matters
• Assist with scheduling appointments, consultations, and meetings across multiple calendars
• Maintain and update client records and case-related information in internal systems
• Handle document preparation, formatting, and basic proofreading
• Support attorneys and staff with small-scale projects (“mini projects”), such as research tasks, file organization, data entry, and process tracking
• Uphold confidentiality and compliance with legal and ethical standards

• Previous experience in an administrative, virtual assistant, or legal support role preferred
• Strong verbal and written communication skills
• Proficiency with common office software (e.g., Microsoft Office, Google Workspace)
• Ability to manage multiple tasks and prioritize effectively
• High attention to detail and organizational skills
• Comfortable working independently in a remote environment
• Reliable internet connection and a dedicated workspace

Grimaldi Law Firm is a dedicated Estate Planning law firm committed to helping individuals and families protect their futures with confidence. Our team provides personalized legal guidance in estate planning, wills, trusts, probate, and asset protection, delivering compassionate and professional service every step of the way.

At Grimaldi Law Firm, we combine experienced legal counsel with advanced technology to ensure clear communication and a seamless client experience. Our team keeps clients informed and connected throughout the entire process with proactive updates and responsive support.