This person's primary responsibilities include, but are not limited to:

• Providing administrative support to the agent and team to ensure efficient office operations.
• Managing email inboxes and responding to routine inquiries on behalf of the team.
• Organizing and maintaining physical and digital filing systems, including transaction files, contracts, and client records.
• Assisting with the preparation of real estate documents such as listing agreements, purchase agreements, and disclosures.
• Coordinating property showings, inspections, and open houses, including scheduling and confirming appointments.
• Assisting with MLS input, property flyers, signage coordination, and lockbox tracking.
• Updating client databases and CRM systems with accurate and timely information.
• Supporting marketing efforts, including drafting and scheduling basic social media posts and managing email campaigns.
• Ordering office supplies and ensuring the workspace is well-organized and stocked.
• Assisting with follow-up communication to clients, vendors, and cooperating agents.
• Performing data entry, document scanning, and other clerical duties as needed.
• Preparing checklists for listings, escrows, and closings to ensure nothing is missed.
• Supporting team events, client appreciation efforts, and community outreach initiatives.

• Highly organized with strong attention to detail.
• Dependable and consistent in managing recurring tasks and responsibilities.
• Comfortable with technology, including Microsoft Office, Google Workspace, and basic CRM tools.
• Quick to learn new software and platforms (experience with real estate systems like MLS, Dotloop, or Command is a plus).
• Able to manage time effectively and prioritize tasks in a fast-paced environment.
• Excellent written and verbal communication skills.
• Friendly and professional customer service mindset.
• Team-oriented but capable of working independently with minimal supervision.
• Ability to follow processes and checklists consistently.
• Comfortable with data entry, file management, and document accuracy.
• Social media familiarity is a plus (especially Facebook and Instagram for business).
• Open to feedback and eager to grow in the role.
• Positive, proactive, and “how can I help?” attitude.
• Previous real estate or administrative office experience is preferred, but not required.
• Willingness to adapt as the business grows and take on new challenges over time.