At The Kotlarz Group, people remember how we make them feel. We believe every client deserves an exceptional experience during one of the biggest moments of their lives, and we’ve built a culture rooted in growth, excellence, heart, and a deep commitment to our community. We’re known for creating a personalized experience where clients feel truly seen, supported, and cared for every step of the way.

The Kotlarz Group is seeking an Administrative Assistant who can elevate the client experience while keeping operations organized and efficient. The Administrative Assistant plays a key role in supporting agents and ensuring clients feel informed, supported, and valued throughout their real estate journey. You will be the primary point of contact for clients once they are under contract, managing communication, coordinating details, and creating a smooth, stress-free experience.

What We Offer

• Base Salary: $50,000 - $60,000 base salary
• Health benefits
• Paid time off
• Performance incentives and career growth

• Lead day-to-day client service operations
• Track timelines and ensure tasks stay on schedule
• Maintain accurate records and database systems
• Address client questions and resolve issues promptly
• Coordinate with vendors and internal departments
• Identify gaps and implement service improvements

• 3+ years managing client-facing functions is preferred
• Strong organizational skills
• Comfortable using CRM
• Ability to manage multiple priorities

A people-first real estate team built on trust, care, and consistency, The Kotlarz Group is committed to creating a client experience that feels seamless, supportive, and genuinely human at every step.