INVOICE PROCESSING

• Receives, reviews, and processes vendor invoices, ensuring accuracy and adherence to company policies and procedures.

• Verifies invoice details, such as pricing, quantities, and applicable discounts or credits.

• Matches invoices with purchase orders, receiving documents, and other supporting documentation, ensuring proper authorization.

• Resolves any discrepancies or issues with vendors or internal departments to ensure timely payment processing.

VENDOR MANAGEMENT AND COMMUNICATION

• Maintains strong relationships with vendors, acting as the primary point of contact for accounts payable-related inquiries.

• Addresses vendor inquiries and resolves any payment-related issues promptly and professionally.

• Establishes and maintains vendor master data, including accurate and up-to-date vendor records.

• Files current insurance policies, bonds, licenses, and fixed assets to ensure organization and up-to-date information readily available for the Controller.

PAYMENT PROCESSING AND CASH MANAGEMENT

• Prepares payments for the Controller to process.

• Maintains accurate records of payment transactions, ensuring proper coding and documentation.

• Monitors payment due dates to optimize cash flow and takes advantage of early payment discounts, if applicable.

• Reconciles accounts payable transactions, resolving any discrepancies and addressing outstanding balances.

• Proven experience in accounts payable or related financial roles.

• Proficient in QuickBooks and Microsoft Office.

• Strong attention to detail and accuracy in data entry and documentation.

• Knowledge of accounts payable processes, general accounting principles, and financial regulations.

• Excellent organizational and time management skills, with the ability to meet deadlines.

• Strong communication and interpersonal skills to interact with vendors and internal stakeholders.

• Ability to work independently and collaborate effectively within a small team environment.

Company culture is EVERYTHING to us! We don't just hire anyone, and we know this is not a fit for everyone. That is why we are upfront and honest about what this is going to entail and the rewards that come with it.

This is a great opportunity with our company, which has experienced massive growth over the past few years. We have a winning culture and are looking for responsible people to help us continue on our amazing trajectory!

• Must have a strong work ethic
• Benefits available