The Staff Accountant / AP is a combined accounting role responsible for managing all accounts payable activity across RCSC's fifteen locations and twelve physicians, while also supporting the month-end close process in partnership with the Accounting & Capital Projects Manager.

This role owns the full AP cycle — invoice processing, vendor payments, reconciliations, credit card management, and compliance filings — and contributes to broader accounting functions including bank reconciliations, accruals, journal entries, and fixed asset tracking. It is a hands-on, detail-oriented position suited for an accounting professional who can work independently, manage high transaction volume, and grow into a full accounting partner over time.

Accounts payable: Own the full AP cycle — invoice processing, payments, vendor management, and reconciliations across 15 locations

• Month-end close support: Assist with journal entries, accruals, bank reconciliations, and close documentation in partnership with the Accounting & Capital Projects Manager

• Fixed asset management: Maintain a complete, accurate fixed asset tracker covering equipment, computers, and furniture across all locations

• Credit card management: Record and reconcile all credit card transactions in NetSuite with proper supporting documentation

• Compliance & reporting: Support 1099 preparation, multi-state sales and use tax filings, business license renewals, and property tax coordination

• Vendor & purchasing coordination: Manage vendor relationships and FF&E purchasing under the direction of the Accounting & Capital Projects Manager

Accounts Payable

• Process vendor invoices accurately and in a timely manner across all 15 locations

• Match invoices with purchase orders and receiving documentation

• Prepare and process weekly or bi-weekly check runs and electronic payments

• Maintain vendor files and respond to vendor inquiries

• Reconcile vendor statements and resolve discrepancies

• Maintain organized and audit-ready AP documents

• Assist in preparing 1099s

• Complete business license renewals in a timely manner

• Coordinate annual property tax calculations prior to year-end

• Complete cost analysis for vendors as needed

Month-End Close Support

• Assist the Accounting & Capital Projects Manager with the monthly close process

• Prepare and post journal entries related to AP, accruals, and prepaid expenses

• Perform bank reconciliations across accounts and locations

• Support accrual entries and ensure expenses are recorded in the correct period

• Maintain close documentation and support audit-ready workpapers

• Identify and escalate discrepancies or variances to the Accounting & Capital Projects Manager

Credit Card Management

• Input all credit card transactions into NetSuite in a timely manner

• Ensure all credit card transactions have complete supporting documentation

• Reconcile credit card accounts to the general ledger monthly

• Fixed Asset Management

• Maintain a current fixed asset inventory for all office locations, including equipment, computers, and furniture

• Record model and serial numbers for all assets for insurance and repair reference purposes

• Update the fixed asset tracker when new equipment is purchased, repaired, retired, or relocated

• Coordinate with Robert Hicks to obtain physician and leadership authorization for high-dollar repairs or new equipment purchases

Vendor & Purchasing Coordination

• Manage FF&E and medical equipment purchasing under the direction and oversight of the Accounting & Capital Projects Manager

• Identify vendors and build working relationships with third-party suppliers

• Coordinate computer and equipment purchases; notify bookkeeping of any satellite office visits or installations for proper location coding

• Assist with on-site projects as needed

Required Experience, Skills & Qualifications

• Associate or bachelor's degree in accounting, finance, or business preferred

• 3+ years of experience in accounts payable, general accounting, or a combined AP/accounting role

• Experience supporting month-end close, including journal entries, accruals, and bank reconciliations

• Strong attention to detail and organizational skills

• Ability to handle sensitive and confidential financial information

• Proficiency in Microsoft Excel; experience with NetSuite or similar accounting software preferred

• Multi-state sales and use tax filing experience a plus

• Strong communication and time-management skills

• Ability to work independently and prioritize in a fast-paced, multi-location environment

Benefits:

• Paid Time Off + Holidays
• Medical Insurance
• Vision, Dental
• 401(k)
• Life Insurance